Operations Coordinator

Core responsibilities:

• Provide administrative support including reserving offices and meeting rooms, booking travel and lodging for visitors, preparing desks and offices for new members, and updating headcount estimates
• Offer customer support by welcoming visitors, registering them in systems, giving orientation tours, managing inbound support requests, and escalating tickets as needed
• Handle site support by troubleshooting and fixing office issues, ordering food, drinks, and office supplies, and updating signage
• Support events by staffing workshops and happy hours, assisting with setup and takedown, and identifying and responding to issues

This role supports AI safety research by providing operational infrastructure that enables researchers to collaborate effectively, accelerating insight and talent development in the AI safety field.

Required skills and experience:

• Experience coordinating administrative tasks for a team
• Excellent interpersonal skills with ability to be friendly, professional, and engaging with diverse people
• Clear, concise written communication and strong attention to detail
• High proficiency with Google Docs & Sheets and comfort learning new web applications
• Preferred experience with customer support, physical workspace maintenance, event planning, Slack, Asana, and CRM tools

Compensation and benefits:

• Salary: $70,000-90,000/year depending on experience
• Healthy lunches and dinners catered by kitchen team
• Unlimited snacks & drinks
• Generous vacation policy
• 401(k) with employer match
• Employer-paid commuter benefits
• High-quality health, dental, and vision insurance
• Friendly and supportive team
• Regular interaction with AI safety researchers and thought leaders