Application Guide

How to Apply for Operations Associate

at Talos Network

🏢 About Talos Network

Talos Network is a specialized talent development organization focused exclusively on building European AI policy careers to mitigate risks from advanced AI. Unlike general policy organizations, it uniquely bridges the gap between technical talent and European policy-making, offering a mission-driven environment at the intersection of AI safety and governance. Working here means contributing directly to shaping Europe's approach to one of the most critical technological challenges of our time.

About This Role

As Operations Associate at Talos Network, you'll be the operational backbone ensuring smooth scaling of a growing organization focused on AI policy talent development. This role directly impacts the organization's ability to function efficiently by managing finances, coordinating logistics for team retreats, and maintaining critical systems like Coda and Airtable. Your work enables the team to focus on their core mission of transitioning talented individuals into European AI policy careers.

💡 A Day in the Life

A typical day might start with processing invoices and expenses for Talos's European operations, followed by updating Coda documentation for ongoing projects. You'd likely coordinate logistics for an upcoming team retreat in Europe, manage schedules across time zones, and make improvements to Airtable systems tracking talent development progress. The day would involve collaborating with team members across Europe to ensure smooth operations supporting AI policy career transitions.

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🎯 Who Talos Network Is Looking For

  • Has hands-on experience with European financial systems and processes, specifically handling invoices, expenses, and payroll within EU regulatory frameworks
  • Demonstrates proficiency with Talos's specific operational stack: Coda for documentation, Airtable for data management, and Google Workspace for collaboration
  • Shows experience coordinating remote team logistics, particularly for distributed European teams, including scheduling across time zones and retreat planning
  • Exhibits a systems-thinking approach to improving organizational processes, with interest or experience in monitoring and evaluation for mission-driven organizations

📝 Tips for Applying to Talos Network

1

Highlight specific experience with European financial transactions and regulations, not just general finance experience

2

Demonstrate familiarity with Coda and Airtable by mentioning specific projects where you've used these tools operationally

3

Show understanding of Talos's mission by connecting your operational experience to supporting talent development in AI policy

4

Provide concrete examples of improving organizational systems in a scaling environment, particularly for remote teams

5

Mention any experience with OKR cycles or similar goal-setting frameworks used in mission-driven organizations

✉️ What to Emphasize in Your Cover Letter

["Connect your operational experience directly to supporting Talos's mission of developing European AI policy talent", 'Provide specific examples of managing financial systems for remote or distributed organizations', 'Demonstrate understanding of the tools mentioned (Coda, Airtable, Google Workspace) with concrete achievements', "Show how you've improved processes in a scaling organization, particularly in mission-driven contexts"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore Talos Network's website and understand their specific programs for AI policy talent development
  • → Research European AI policy landscape and key institutions Talos might be engaging with
  • → Review the tools mentioned (Coda, Airtable) and understand how they're used in operational contexts
  • → Look into OKR frameworks and how they're applied in mission-driven organizations
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you handle financial transactions and compliance for a remote EU-based organization like Talos?
2 Describe your experience coordinating logistics for distributed team retreats across European locations
3 How have you used Coda or Airtable to improve operational efficiency in previous roles?
4 What approaches would you take to steward OKR cycles for a mission-driven organization?
5 How do you see operations supporting Talos's specific goal of developing AI policy talent in Europe?
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⚠️ Common Mistakes to Avoid

  • Applying with generic operations experience without connecting it to Talos's specific mission in AI policy talent development
  • Failing to demonstrate specific experience with the mentioned tools (Coda, Airtable, Google Workspace)
  • Not showing understanding of European financial systems and remote work logistics for EU-based organizations

📅 Application Timeline

⏰ Deadline: March 13, 2026

We recommend applying at least a few days early to avoid last-minute technical issues.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Talos Network!

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