• Project/Division: Operations
• Start date: As soon as possible
• Status: Full-time employee
• Starting compensation: $65,000 to $95,000, depending on experience
• Visa sponsorship available: No

• Work location: In-person in Cambridge, MA

The role

SecureBio is a pioneering biosecurity nonprofit working to protect society from catastrophic biological risks. This role will be a cornerstone of our operations and culture at a critical time of growth: we’re looking for someone exceptional to be the operational heartbeat of our Cambridge office.

To support our growth, we are looking for a highly organized, enthusiastic, and proactive Office Manager & Operations Coordinator to act as the central hub of our office operations.

This position is responsible for the seamless day-to-day running of the office, from facilities and vendor management to onboarding and events, and will support our program and operations teams. You will be the connective tissue of the organization: the person who ensures our space runs and grows flawlessly, that our people feel supported, and our culture is vibrant and welcoming. You’ll partner closely with our small operations team, enable our scientific and program teams to do their best work, and shape the experience of working at SecureBio from day one.

If you are someone who takes pride in making complex systems feel effortless, loves building environments where people thrive, and finds deep satisfaction in behind-the-scenes excellence  this role is designed for you.

You're expected to exercise sound judgment across a wide range of situations, and be a welcoming, reliable presence for staff and visitors. You will field requests from across the team, tackle hands-on office improvements, and coordinate the logistics that bring our events to life .

This is an in-person, full-time position based in our Kendall Square office in Cambridge, MA where you might be on your feet for roughly half the day. This role is designed as a full-time position with core onsite hours of 8:30AM to 5:00PM on weekdays, plus occasional evening availability when we host events. Candidates interested in a part-time arrangement (minimum 30 hours per week) are also welcome to apply at an adjusted salary and should indicate this preference in their application. 

This role involves plenty of unglamorous but essential and valued work. Part of your day might involve loading our dishwasher, restocking the kitchen, or changing filters for our air purifiers, so it’s important that you’re willing to roll up your sleeves to make the office a productive and joyful place to work. That said, this is only a portion of the job. The true potential of this role is to identify and provide the structural underpinnings that will allow SecureBio to continue to grow sustainably whilst maintaining its culture of being a friendly, open, high-performance workspace. The ideal candidate will understand the importance of doing the hands-on work required for a smoothly-run workspace, while enthusiastically embracing the high-agency aspects of the role: identifying and crafting a strategy for helping the office thrive in ways that we haven’t thought of ourselves yet.

Responsibilities

Office Operations & Facilities Keep our office running day-to-day by managing vendor relationships (e.g., laundry services, beverage vendors), serving as the primary liaison with our property management team, and IT coordination. Support the buildout and ongoing operations of our newly relocated lab. Order food, beverages, and office supplies. Manage key card setup and tracking. Evaluate and improve vendor arrangements, office workflows, and space usage over time.
- Administrative & Executive Support Handle a wide range of administrative tasks, including booking travel, accommodations, and dinners; triaging and routing mail; managing software subscriptions. Create and maintain checklists and routines for recurring office tasks, and refine them as you learn what works. Serve as the primary point of contact for office subtenants, facilitate office visits, and maintain visitor sign-in processes and the building visitor portal.
- People & Culture Welcome staff and guests as the first point of contact in the office. Coordinate all physical onboarding needs for new hires, like preparing their desks and offices. Own catering logistics for regular office needs and events, including setup and takedown. You'll be a key pillar of our office culture: take ownership of team events, parties, and shared spaces, and bring energy and ideas that make people excited to come into the office.
- Continuous Improvement You won't just maintain the status quo. We expect you to bring a critical eye to how things are done and propose better approaches, whether that's renegotiating a vendor contract, reorganizing a storage room, or introducing a tool that saves the team time.
- Financial Administration Handle purchasing for office needs via Amazon and other vendors, ensuring appropriate tracking and accountability for office spend. Look for opportunities to reduce costs or consolidate vendors.
- Safety & Compliance Own emergency preparedness for the office, including serving as fire marshal and maintaining related documentation and protocols.
We're seeking someone flexible and enthusiastic about providing essential operational support wherever it's needed.

LI-DNI

Role Expectations

Bachelor’s degree with min 1 year of work experience OR 4+ years of work experience in a similar role
- High level of proficiency with Google Workspace (Docs, Sheets, and Gmail)
- A clear, concise communicator. You write emails and messages that are easy to read and get to the point.
- Proactive and improvement-oriented. You don't wait to be asked: you notice what's not working and take initiative to fix it, seeking out opportunities to improve org performance at the operational level.
- Highly organized and focused. You can juggle diverse daily tasks, keep nothing from falling through the cracks, and communicate your priorities clearly to colleagues.
- Warm and professional. You bring a friendly, welcoming energy to interactions with teammates, visitors, vendors, and office subtenants while maintaining a polished, professional presence.
- Autonomous and dependable. You operate independently, take full ownership of your workstreams, and follow through without needing close supervision.
- Technologically capable. You're comfortable with office tools like Slack, Asana, and email management (e.g., filters and labels), or you can learn new software quickly.
- Discreet and trustworthy with confidential or sensitive information.
- Motivated to efficiently complete tasks of all sizes, embracing the behind-the-scenes work that is vital to keeping the organization running.
- Ability to occasionally lift and carry items up to 35 lbs. 
- Preferred: experience planning and managing in-person events
- Preferred: experience using Slack and Asana
- Preferred: experience coordinating admin tasks for a team, preferably in tech or biotech

Salary and benefits

Your starting salary range is $65,000 to $95,000 per annum, depending on prior experience. We're open to adjusting for an exceptional candidate.

Our employee benefits reflect our belief in investing to build the strongest possible team, in which everyone receives the trust and support they need to excel. In addition to the below, our benefits package includes:
Flexible work schedule — while we prefer full time, we can accommodate part-time arrangements of at least 30 hours per week at an adjusted salary
- Daily catered lunch — we bring in lunch from local restaurants for the whole team
- Transit benefits — up to $150/month for commuter/parking expenses

About SecureBio

In joining SecureBio, you’ll be joining a motivated, mission-d...

• Project/Division: Operations
• Start date: As soon as possible
• Status: Full-time employee
• Starting compensation: $65,000 to $95,000, depending on experience
• Visa sponsorship available: No

• Work location: In-person in Cambridge, MA

The role

SecureBio is a pioneering biosecurity nonprofit working to protect society from catastrophic biological risks. This role will be a cornerstone of our operations and culture at a critical time of growth: we’re looking for someone exceptional to be the operational heartbeat of our Cambridge office.

To support our growth, we are looking for a highly organized, enthusiastic, and proactive Office Manager & Operations Coordinator to act as the central hub of our office operations.

This position is responsible for the seamless day-to-day running of the office, from facilities and vendor management to onboarding and events, and will support our program and operations teams. You will be the connective tissue of the organization: the person who ensures our space runs and grows flawlessly, that our people feel supported, and our culture is vibrant and welcoming. You’ll partner closely with our small operations team, enable our scientific and program teams to do their best work, and shape the experience of working at SecureBio from day one.

If you are someone who takes pride in making complex systems feel effortless, loves building environments where people thrive, and finds deep satisfaction in behind-the-scenes excellence  this role is designed for you.

You're expected to exercise sound judgment across a wide range of situations, and be a welcoming, reliable presence for staff and visitors. You will field requests from across the team, tackle hands-on office improvements, and coordinate the logistics that bring our events to life .

This is an in-person, full-time position based in our Kendall Square office in Cambridge, MA where you might be on your feet for roughly half the day. This role is designed as a full-time position with core onsite hours of 8:30AM to 5:00PM on weekdays, plus occasional evening availability when we host events. Candidates interested in a part-time arrangement (minimum 30 hours per week) are also welcome to apply at an adjusted salary and should indicate this preference in their application. 

This role involves plenty of unglamorous but essential and valued work. Part of your day might involve loading our dishwasher, restocking the kitchen, or changing filters for our air purifiers, so it’s important that you’re willing to roll up your sleeves to make the office a productive and joyful place to work. That said, this is only a portion of the job. The true potential of this role is to identify and provide the structural underpinnings that will allow SecureBio to continue to grow sustainably whilst maintaining its culture of being a friendly, open, high-performance workspace. The ideal candidate will understand the importance of doing the hands-on work required for a smoothly-run workspace, while enthusiastically embracing the high-agency aspects of the role: identifying and crafting a strategy for helping the office thrive in ways that we haven’t thought of ourselves yet.

Responsibilities

Office Operations & Facilities Keep our office running day-to-day by managing vendor relationships (e.g., laundry services, beverage vendors), serving as the primary liaison with our property management team, and IT coordination. Support the buildout and ongoing operations of our newly relocated lab. Order food, beverages, and office supplies. Manage key card setup and tracking. Evaluate and improve vendor arrangements, office workflows, and space usage over time.
- Administrative & Executive Support Handle a wide range of administrative tasks, including booking travel, accommodations, and dinners; triaging and routing mail; managing software subscriptions. Create and maintain checklists and routines for recurring office tasks, and refine them as you learn what works. Serve as the primary point of contact for office subtenants, facilitate office visits, and maintain visitor sign-in processes and the building visitor portal.
- People & Culture Welcome staff and guests as the first point of contact in the office. Coordinate all physical onboarding needs for new hires, like preparing their desks and offices. Own catering logistics for regular office needs and events, including setup and takedown. You'll be a key pillar of our office culture: take ownership of team events, parties, and shared spaces, and bring energy and ideas that make people excited to come into the office.
- Continuous Improvement You won't just maintain the status quo. We expect you to bring a critical eye to how things are done and propose better approaches, whether that's renegotiating a vendor contract, reorganizing a storage room, or introducing a tool that saves the team time.
- Financial Administration Handle purchasing for office needs via Amazon and other vendors, ensuring appropriate tracking and accountability for office spend. Look for opportunities to reduce costs or consolidate vendors.
- Safety & Compliance Own emergency preparedness for the office, including serving as fire marshal and maintaining related documentation and protocols.
We're seeking someone flexible and enthusiastic about providing essential operational support wherever it's needed.

LI-DNI

Role Expectations

Bachelor’s degree with min 1 year of work experience OR 4+ years of work experience in a similar role
- High level of proficiency with Google Workspace (Docs, Sheets, and Gmail)
- A clear, concise communicator. You write emails and messages that are easy to read and get to the point.
- Proactive and improvement-oriented. You don't wait to be asked: you notice what's not working and take initiative to fix it, seeking out opportunities to improve org performance at the operational level.
- Highly organized and focused. You can juggle diverse daily tasks, keep nothing from falling through the cracks, and communicate your priorities clearly to colleagues.
- Warm and professional. You bring a friendly, welcoming energy to interactions with teammates, visitors, vendors, and office subtenants while maintaining a polished, professional presence.
- Autonomous and dependable. You operate independently, take full ownership of your workstreams, and follow through without needing close supervision.
- Technologically capable. You're comfortable with office tools like Slack, Asana, and email management (e.g., filters and labels), or you can learn new software quickly.
- Discreet and trustworthy with confidential or sensitive information.
- Motivated to efficiently complete tasks of all sizes, embracing the behind-the-scenes work that is vital to keeping the organization running.
- Ability to occasionally lift and carry items up to 35 lbs. 
- Preferred: experience planning and managing in-person events
- Preferred: experience using Slack and Asana
- Preferred: experience coordinating admin tasks for a team, preferably in tech or biotech

Salary and benefits

Your starting salary range is $65,000 to $95,000 per annum, depending on prior experience. We're open to adjusting for an exceptional candidate.

Our employee benefits reflect our belief in investing to build the strongest possible team, in which everyone receives the trust and support they need to excel. In addition to the below, our benefits package includes:
Flexible work schedule — while we prefer full time, we can accommodate part-time arrangements of at least 30 hours per week at an adjusted salary
- Daily catered lunch — we bring in lunch from local restaurants for the whole team
- Transit benefits — up to $150/month for commuter/parking expenses

About SecureBio

In joining SecureBio, you’ll be joining a motivated, mission-d...

SecureBio aims to effectively secure the world against catastrophic pandemics. They run three projects: SecureDNA, the Nucleic Acid Observatory, and the AIxBio team.