Office Administrator

About the Role

The Office Administrator will be responsible for managing day-to-day office operations, providing administrative support, and assisting with finance and event coordination.

Key Responsibilities

• Manage day-to-day office operations to ensure a welcoming, efficient, and well-organised working environment, including overseeing office supplies, equipment, stationery orders, and vendor relationships.
• Provide administrative support to the Executive Director and wider leadership team, including diary coordination, travel booking, meeting preparation, and expense processing.
• Assist with routine finance administration, including invoice processing, receipts collation, card reconciliation, and liaising with the ICC UK finance team as needed.
• Coordinate logistics for UK events, training days, team gatherings, and visits from international colleagues, managing bookings, venue arrangements, and travel itineraries.

This role supports a charity caring for children and families with disabilities in China, contributing to ICC's mission of providing care and support through efficient administrative operations that enable the organization's growth and impact.

Required skills and qualifications:

• Self-motivated individual committed to the charitable objectives and Christian ethos of ICC.
• Knowledge of financial systems like Xero or Sage, Direct Debit management, and Gift Aid.
• Ability to maintain digital and physical filing systems, ensure GDPR-compliant data handling, and support compliance, audits, and policy renewals.
• Experience in office administration, including vendor management, onboarding support, and event coordination.

Salary Scale: £23,000 - £27,000 (pro rata for 14 hours per week). This is a part-time role with a small, passionate team, offering remote working and opportunities for growth within a Christian charity environment. Training will be provided where needed, and the role includes a 6-month probation period.