Application Guide

How to Apply for Monitoring, Evaluation, and Reporting Specialist

at Ektimisi

🏢 About Ektimisi

Ektimisi is a research and development consulting firm operating in complex environments like Syria, Iraq, and Ukraine. They stand out for their focus on third-party monitoring and capacity building, offering a unique opportunity to contribute to meaningful work in challenging contexts. Working remotely, you'll be part of a flexible, performance-driven team that values impact and collaboration.

About This Role

This role is central to ensuring the quality and reliability of data collected in the field, directly influencing the success of research and evaluation projects. You'll coordinate with field teams, trainers, and clients, bridging the gap between data collection and actionable insights. Your work will help international organizations make informed decisions in complex environments, making a tangible difference in humanitarian and development efforts.

💡 A Day in the Life

You'll start your day by checking in with field team leads, reviewing incoming data for quality issues, and providing feedback. You might spend part of the morning analyzing quantitative data or preparing reports for clients, and later coordinate with trainers and researchers to ensure project milestones are met. The afternoon could involve virtual meetings with clients or internal teams, followed by updating tracking sheets and planning next steps for field activities.

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🎯 Who Ektimisi Is Looking For

  • Proven experience in M&E, data management, and reporting, ideally in humanitarian or development settings.
  • Strong proficiency in KoBo Toolbox and data quality assurance processes, with the ability to analyze quantitative data.
  • Excellent coordination and communication skills, capable of managing multiple stakeholders and field teams remotely.
  • Based in Syria or Europe, or willing to work across time zones, with a commitment to meeting deadlines and maintaining high standards.

📝 Tips for Applying to Ektimisi

1

Highlight specific examples of coordinating field data collection and ensuring data quality in your previous roles.

2

Demonstrate your proficiency with KoBo Toolbox by mentioning any relevant projects or trainings you've completed.

3

Tailor your cover letter to emphasize your experience in complex environments (e.g., conflict zones) and your ability to work independently.

4

Showcase your analytical skills by providing a brief example of how you turned data into actionable recommendations.

5

Mention your flexibility with remote work and time zones, and your ability to manage multiple tasks simultaneously.

✉️ What to Emphasize in Your Cover Letter

['Emphasize your hands-on experience with M&E cycles, including tool testing, field team briefings, and data cleaning.', 'Highlight your ability to coordinate with diverse stakeholders, from enumerators to clients, ensuring alignment and timely delivery.', 'Show your passion for working in complex environments and your commitment to producing high-quality, reliable data.', 'Mention your familiarity with the region (Syria, Iraq, Ukraine) if applicable, and your understanding of the challenges of remote management.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore Ektimisi's website and any public reports or publications to understand their project types and clients.
  • → Look into the specific challenges of M&E in Syria, Iraq, and Ukraine, such as access constraints and security risks.
  • → Familiarize yourself with common data collection tools used in the sector, especially KoBo Toolbox and ODK.
  • → Review recent news or articles about third-party monitoring in conflict zones to understand current trends and best practices.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe a time when you had to manage data quality issues in a remote field setting. How did you resolve them?
2 How do you prioritize tasks when coordinating multiple field teams and client requests simultaneously?
3 What strategies do you use to ensure clear communication with field teams in different locations and time zones?
4 Can you walk us through your experience with KoBo Toolbox, including designing forms and managing data?
5 How do you handle discrepancies or incomplete data from the field, and what steps do you take to prevent them?
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⚠️ Common Mistakes to Avoid

  • Avoid generic applications that don't address the specific requirements like KoBo or remote coordination.
  • Don't underestimate the importance of data quality; failing to mention your attention to detail and QA processes is a mistake.
  • Avoid showing lack of flexibility regarding remote work or time zones, as this role requires collaboration across regions.

📅 Application Timeline

⏰ Deadline: September 24, 2026

We recommend applying at least a few days early to avoid last-minute technical issues.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

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Good luck with your application to Ektimisi!

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