Application Guide

How to Apply for Lohn- und Gehaltsabrechner (m/w/d) - Remote

at Via Transporation

🏢 About Via Transporation

Via Transportation is a global leader in transforming public transit through cutting-edge software, with a mission to make transportation efficient, affordable, and sustainable. Working here means joining a fast-growing, mission-driven company that values innovation and impact, with a remote-friendly culture and a diverse team across the globe.

About This Role

As a Payroll Specialist for Via Germany, you will own the end-to-end payroll process for 900+ employees, collaborating with external payroll providers and internal Finance/HR teams. Your role is critical in ensuring accurate, compliant, and timely payroll, directly supporting Via’s expansion in Europe.

💡 A Day in the Life

Your day starts with checking emails and coordinating with the external payroll provider on any outstanding items. You spend time reviewing payroll data from HR, running validation checks, and preparing reports for Finance. Afternoons involve collaborating with the team on process improvements and staying updated on regulatory changes.

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Interview Prep

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🎯 Who Via Transporation Is Looking For

  • Experienced in German payroll (Lohn- und Gehaltsabrechnung) with deep knowledge of German tax laws, social security, and regulatory changes.
  • Detail-oriented and process-driven, with a track record of implementing improvements and conducting regular audits to ensure data accuracy.
  • Comfortable working remotely and collaborating across time zones, with strong communication skills in German and English.
  • Proactive problem-solver who can manage multiple priorities and adapt to a fast-paced, scaling environment.

📝 Tips for Applying to Via Transporation

1

Highlight specific experience with German payroll software (e.g., DATEV, SAP) and any certifications (e.g., Geprüfter Lohn- und Gehaltsabrechner).

2

Showcase examples of process improvements you've implemented, such as automating checks or reducing error rates.

3

Mention experience working with external payroll providers and cross-functional teams (Finance, HR).

4

Emphasize your ability to stay updated on German payroll regulations (e.g., Steueränderungen, Sozialversicherung).

5

Tailor your resume to include metrics, like number of employees managed or accuracy rates achieved.

✉️ What to Emphasize in Your Cover Letter

['Your passion for Via’s mission to revolutionize transportation and how your payroll expertise contributes to operational excellence.', 'Specific examples of managing German payroll for a large workforce (900+ employees) and ensuring compliance.', 'Your experience with process optimization and collaboration with external vendors.', 'Your comfort with remote work and cross-cultural communication (German/English).']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Read Via’s blog or news about their impact on German public transport (e.g., partnerships with cities).
  • → Understand Via’s software platform (ridewithvia.com) and how it integrates with their operational goals.
  • → Check Via’s Glassdoor or Kununu reviews for insights into company culture and remote work practices.
  • → Review recent German payroll regulatory changes (e.g., Mindestlohn, Steuerreformen) to demonstrate expertise.

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How do you ensure accuracy and compliance in monthly payroll processing? Walk me through your process.
2 Describe a time you identified and corrected a payroll error. What steps did you take?
3 How do you stay current with changes in German payroll legislation?
4 How would you handle a discrepancy between payroll data and employee records?
5 What experience do you have with payroll software (DATEV, etc.) and reporting for Finance?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic resume without highlighting German payroll expertise or specific tools (DATEV).
  • Failing to mention experience with large-scale payroll (900+ employees) or cross-functional collaboration.
  • Not demonstrating proactive learning about Via’s business model or the role’s impact on operations.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Via Transporation!

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