Application Guide

How to Apply for Lohn- und Gehaltsabrechner (m/w/d) - Remote

at Via Transporation

🏢 About Via Transporation

Via is a global leader in transforming transportation systems with cutting-edge technology, operating in over 600 communities worldwide. As a fast-growing company with a mission to reduce the collective ecological footprint, Via offers a dynamic, remote-friendly environment where your work directly impacts sustainable mobility. Joining Via means contributing to a vision that moves people smarter, not just faster.

About This Role

As a Payroll Accountant (m/f/d) for Via Germany, you will manage the entire payroll process for 900+ employees, from preparation to financial reporting. You'll collaborate with external payroll partners and internal Finance/HR teams to ensure accuracy and compliance, while shaping payroll functions in a rapidly expanding European operation. This role is critical to maintaining employee trust and regulatory integrity as Via scales.

💡 A Day in the Life

A typical day starts with checking payroll deadlines and reconciling data from HR systems. You'll collaborate with the external payroll partner on monthly processing, audit reports for accuracy, and address employee payroll inquiries. Afternoons involve analyzing tax law updates and working with the Finance team on month-end reporting, all from your remote workspace.

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🎯 Who Via Transporation Is Looking For

  • Proven experience in German payroll processing (e.g., DATEV) and deep knowledge of German tax laws, social security, and labor regulations.
  • Strong analytical skills with ability to audit payroll data, detect discrepancies, and implement process improvements.
  • Excellent communicator in German (native/fluent) and English, comfortable collaborating with international teams and external partners.
  • Detail-oriented and organized, capable of managing monthly payroll cycles for 900+ employees with precision and timeliness.

📝 Tips for Applying to Via Transporation

1

Tailor your resume to highlight specific German payroll software (e.g., DATEV) and any experience with multi-state or high-volume payroll (900+ employees).

2

In your cover letter, mention your familiarity with Via's mission (transforming transport) and how your payroll expertise supports sustainable growth.

3

Quantify achievements: e.g., 'Reduced payroll error rate by 15%' or 'Managed payroll for 500+ employees across multiple entities'.

4

Showcase your ability to stay updated on German tax law changes—mention any recent certifications or workshops.

5

Demonstrate remote work readiness: include examples of self-management, virtual collaboration tools (Slack, Zoom), and cross-time-zone coordination.

✉️ What to Emphasize in Your Cover Letter

['Emphasize your deep understanding of German payroll regulations and ability to ensure compliance in a fast-growing, international company.', 'Highlight your experience collaborating with external payroll providers and internal teams to streamline processes.', "Convey your enthusiasm for Via's mission and how your role as a payroll accountant directly supports employee satisfaction and operational efficiency.", 'Mention your adaptability to remote work and your proactive approach to identifying and resolving payroll issues.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore Via's website to understand their technology (e.g., ride-sharing algorithms) and how they measure sustainability impact.
  • → Read Via's blog or news section for recent expansions in Europe, especially Germany (e.g., partnerships with cities).
  • → Check Via's LinkedIn or Glassdoor to learn about company culture, remote work policies, and employee reviews.
  • → Review German payroll-specific regulations (e.g., Mindestlohn, Steuerklassen) to refresh knowledge before the interview.

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Explain how you would handle a discrepancy in monthly payroll data for a large employee group.
2 Describe your experience with German tax law changes (e.g., ELStAM, Sozialversicherung) and how you stay updated.
3 How do you prioritize tasks when managing tight payroll deadlines across multiple entities?
4 Give an example of a process improvement you implemented in payroll and its impact.
5 How would you collaborate with an external payroll provider while ensuring data accuracy and confidentiality?
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⚠️ Common Mistakes to Avoid

  • Don't submit a generic cover letter—failing to mention Via's mission or your specific German payroll expertise will stand out.
  • Avoid exaggerating your payroll experience; be honest about your proficiency with German tax laws and software.
  • Don't neglect to proofread for language accuracy, especially in German—errors undermine your attention to detail.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

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Good luck with your application to Via Transporation!

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