Application Guide

How to Apply for Office Coordinator - Thinkingbox

at Thinkingbox

🏢 About Thinkingbox

Thinkingbox is a 'brief to built' agency that creates innovative digital, experiential, social, and content work for leading brands in sports, gaming, entertainment, and technology. What makes them unique is their integrated approach where thinkers are also makers, avoiding the typical agency handoff process. Their vibrant, collaborative culture includes office dogs, Thursday happy hours, and a unique 'month to explore' program where employees can work from other offices or locations like Mexico to gain fresh perspectives.

About This Role

As the Office Coordinator at Thinkingbox's Toronto office, you'll be the welcoming first point of contact for all visitors while managing day-to-day office operations to ensure efficiency and organization. This hands-on role involves everything from maintaining a tidy workspace and greeting guests to planning events and supporting admin/finance teams, directly contributing to the positive workplace culture that Thinkingbox values.

💡 A Day in the Life

Your day might start by welcoming guests and ensuring the office is tidy and welcoming, then shift to coordinating with the admin team on operational needs. In the afternoon, you could be planning an upcoming Thursday happy hour event while supporting various departments with ad-hoc requests, all while maintaining the vibrant atmosphere that makes Thinkingbox's office a hub of natural collaboration.

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Interview Prep

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🎯 Who Thinkingbox Is Looking For

  • A proactive, friendly multitasker who thrives in dynamic environments where no two days are the same
  • Someone genuinely passionate about creating welcoming, organized spaces and fostering community through events and daily interactions
  • A creative problem-solver who takes ownership of projects and enjoys connecting with diverse team members across departments
  • An individual who aligns with Thinkingbox's commitment to inclusivity and values diverse perspectives in the workplace

📝 Tips for Applying to Thinkingbox

1

Highlight specific examples where you've improved office culture or organized successful events in previous roles

2

Demonstrate your understanding of Thinkingbox's integrated 'thinkers are makers' philosophy by showing how you've taken initiative beyond basic administrative tasks

3

Mention any experience with creative industries, agencies, or fast-paced environments similar to Thinkingbox's client sectors (sports, gaming, entertainment, technology)

4

Show enthusiasm for their unique culture elements like office dogs, Thursday happy hours, and the 'month to explore' program

5

Tailor your resume to emphasize both organizational skills and interpersonal strengths, as this role bridges operations and community building

✉️ What to Emphasize in Your Cover Letter

['Your passion for creating welcoming, organized environments that support creative work', "Specific examples of how you've contributed to positive workplace culture in previous roles", "Why Thinkingbox's integrated approach and creative agency environment appeals to you personally", 'How your administrative skills would support both day-to-day operations and special projects']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore Thinkingbox's portfolio to understand their client work in sports, gaming, entertainment, and technology
  • → Review their social media (especially Instagram/LinkedIn) to get a sense of their office culture and team dynamics
  • → Understand their 'brief to built' philosophy and how it differs from traditional agency structures
  • → Learn about their 'month to explore' program and how it reflects their values around creativity and perspective

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe a time you improved office efficiency or organization in a previous role
2 How would you handle planning an office event that reflects Thinkingbox's vibrant culture?
3 What does creating an inclusive workplace mean to you in practical terms?
4 How do you prioritize tasks when managing multiple responsibilities like guest reception, office maintenance, and event planning?
5 Why are you specifically interested in working at Thinkingbox versus other creative agencies?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application that doesn't reference Thinkingbox's specific culture or work approach
  • Focusing only on administrative tasks without demonstrating how you'd contribute to workplace culture
  • Showing discomfort with dynamic, changing environments when the description emphasizes 'no two days are the same'

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Thinkingbox!

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