Installation Excellence Administrative Assistant

• Owns the HVAC installation work order dispatching and survey completion administrative tasks
• Works within the company Work Order Management system to ensure work orders are sent to all technicians and scheduled dates are updated
• Reviews HVAC pre- and post-installation surveys to ensure all required scope completion from technicians
• Oversees the scheduling and coordination of crane services for equipment deliveries and installations, ensuring proper handling and safety protocols are followed
• Acts as liaison between the company and crane companies, technicians, and permitting offices
• Secures all required permits for HVAC installations, ensuring compliance with local, state, and federal regulations

This role helps ensure energy-saving technologies are installed efficiently at customer sites, directly contributing to Budderfly's mission of reducing global carbon emissions for small to medium sized enterprises.

• Proven experience in HVAC project administration or a related field (3+ years)
• Strong interpersonal, analytical, verbal and written communication skills
• Experience in administrative management of medium scale commercial projects
• Familiarity with project management software (e.g., MS Project, Procore)
• Demonstrated experience in customer phone service
• Able to work as a team player and independently
• Creative problem solver with ability to multi-task
• Passion for energy savings

• Career advancement opportunities in a fast-growing, supportive company environment
• Competitive pay ($18-$24 USD hourly)
• Full benefits package including medical, dental, vision, 401K, life insurance, and disability insurance
• Opportunity to work as part of a team that values its members and works together to achieve positive change

Budderfly is a fast-growth, private equity-backed energy management outsourcing company committed to reducing global carbon emissions for small to medium sized enterprises. They install, monitor, and manage patented technologies, equipment upgrades, and proprietary energy software to deliver complete energy saving solutions.