Application Guide

How to Apply for Human Resources and Administration Coordinator

at Videre Est Credere

🏢 About Videre Est Credere

Videre Est Credere is an award-winning UK-registered NGO that equips activists and community leaders with technology and training to safely document political violence and human rights violations. Working here means contributing directly to exposing abuses and holding perpetrators accountable, in a small, impactful team with a global reach.

About This Role

As HR and Administration Coordinator, you will be the backbone of Videre's operations, managing HR processes from recruitment to payroll, coordinating logistics for events and retreats, and supporting the CEO. Your work ensures the team can focus on its mission of human rights documentation without administrative hurdles.

💡 A Day in the Life

A typical day might start with processing new hire paperwork and updating payroll records, then coordinating with the CEO on travel logistics for an upcoming retreat. After lunch, you could review office vendor contracts, ensure health & safety compliance, and respond to HR queries from field staff, all while managing the general email inbox.

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🎯 Who Videre Est Credere Is Looking For

  • Has at least 2-3 years of HR coordination experience in an NGO or similar fast-paced environment, with hands-on payroll and compliance knowledge.
  • Is exceptionally organized, able to juggle multiple tasks like onboarding, documentation management, and event planning without dropping details.
  • Thrives in a small team where you take ownership of office operations, vendor relationships, and health & safety, often working independently.
  • Values human rights and is comfortable supporting a team that deals with sensitive, high-stakes content.

📝 Tips for Applying to Videre Est Credere

1

Tailor your CV to highlight HR generalist experience, especially payroll and recruitment, and include specific examples of managing compliance in a small organization.

2

In your cover letter, explicitly connect your administrative skills to Videre's mission—show you understand the importance of smooth operations in human rights work.

3

Mention any experience with event coordination or retreat planning, as this is a key part of the role.

4

Research Videre's current projects (e.g., in Kenya, Ethiopia) and reference them to show genuine interest.

5

Proofread your application meticulously; attention to detail is critical for this role.

✉️ What to Emphasize in Your Cover Letter

['Your ability to handle HR and administration independently in a small, mission-driven organization.', 'Specific examples of coordinating recruitment, onboarding, and payroll processes efficiently.', 'Your experience managing office operations, including vendor relationships and health & safety compliance.', "Your passion for human rights and understanding of Videre's work, demonstrated by referencing their documentation of political violence."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Read Videre's latest annual report and case studies on their website to understand their impact and current projects.
  • → Look up their social media (Twitter, LinkedIn) for recent updates on their documentation work in Kenya and other countries.
  • → Research the legal and security challenges NGOs face in Kenya, as the role may involve supporting field teams.
  • → Understand the basics of UK NGO funding and compliance, as Videre is UK-registered.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you prioritize competing tasks like payroll deadlines and event planning?
2 Describe a time you handled a sensitive HR issue (e.g., conflict or compliance) in a small team.
3 What experience do you have with health & safety regulations in an office setting?
4 How would you support a CEO with travel and scheduling while managing office operations?
5 Why are you interested in working for a human rights NGO, and what do you know about Videre's work?
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⚠️ Common Mistakes to Avoid

  • Don't submit a generic application—failing to mention human rights or Videre's mission shows lack of interest.
  • Avoid overemphasizing large corporate HR experience without adapting it to a small NGO context.
  • Don't neglect the administration aspect; this role is not purely HR—highlight event planning and office management skills too.

📅 Application Timeline

⏰ Deadline: July 10, 2026

We recommend applying at least a few days early to avoid last-minute technical issues.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Videre Est Credere!

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