Grants Manager

Overview: NEO Philanthropy is a trusted bridge between funders and movement-building organizations in the U.S. As a 501(c)(3) public charity and philanthropic intermediary with a 40-year track record of providing critical infrastructure to a wide range of progressive social justice movements, NEO Philanthropy continues to deliver tailor-made support and innovative solutions in service of equity and justice. NEO’s three-pronged, field-focused programmatic approach consists of its Flagship Collaborative Funds, Project Partnerships, and Strategic Partnership Programs teams. Learn more about NEO’s legacy, and its strategy and approach, at https://neophilanthropy.org/about/ . A crucial component of NEO’s capacity-building initiatives are its Collaborative Funds: Four Freedoms Fund and State Infrastructure Fund. Since its inception in 2010, State Infrastructure Fund (SIF) has raised and invested nearly $200 million to support the long-term sustainability of state-based networks of nonpartisan organizations to increase voting participation, enhance civic engagement, and protect voting rights. SIF’s approach fosters collaboration and increases the impact exponentially to build permanent civic engagement and voting rights infrastructure in historically underrepresented communities. Position: Reporting to the SIF Vice President, the ideal Grants Manager candidate is an organized, reliable and detail-oriented person with excellent judgment and prior experience in the nonprofit sector. This experience may include working with a public interest organization, funder, funder intermediary and/or donor advised fund. This position works closely with NEO’s Legal, Finance, and Operations staff to ensure the highest quality grantmaking by the State Infrastructure Fund. The ideal person will have experience in grantmaking and an understanding of nonprofit operations, including legal compliance, contracts, and budgeting. This person has worked in a fast-paced, collaborative environment, with responsibility for multiple time-sensitive deliverables. They are able to deliver exceptional grantee and funder support when faced with challenging demands. They work efficiently, and proactively suggest process improvements. Location: NEO Philanthropy has its headquarters in NYC and has a hybrid work remote structure based on job function. It is our expectation that this role may be remote with in-person meetings required four (4) to eight (8) times per year. However, NYC tri-state area is preferred. The incumbent will have the option to select a partial or full in-office schedule if they are based in the New York City area. Responsibilities: Grant Administration Coordinating with Program Team, manage the grantee proposal submission and reporting timeline and process, ensuring materials are accurate and complete. Manage reporting calendar and work with grantees to ensure all reporting requirements and deadlines are met. Manage grant agreement processes, as well as accurate and timely disbursement of grant payments. Create and aggregate Docket materials, with SIF Program Team, for monthly Steering Committee Calls. Legal & Compliance Work with Vice President and Legal to ensure that SIF grantees comply with all federal, state, and local laws and regulations, including relevant restrictions on lobbying and electoral campaigning activities. Grantee Portal Maintenance Manage the Grantee Portal and ensure that Grantees can submit proposals, reports, upload documents, and navigate the portal. Knowledge of Salesforce preferred. In collaboration with Operations, develop, revisit, and manage workplan and timelines for resource creation and internal and external communications related to Grantee Portal roll out. In collaboration with Operations, identify and create suite of resources for Grantees and training plan for both SIF Team Members and Grantees. Deliver Grantee Portal Trainings to SIF Grantees. Serve as liaison between Grantees, SIF and Operations Team, including the soliciting and collating of feedback, needs, concerns, and suggestions. Serve as primary advocate for SIF and Grantee needs internally throughout this effort. Financial Management & Compliance Work with Director and NEO Finance Team to ensure proper documentation and accurate accounting for all expenses, including grantmaking and tracking accounts payable and receivable. Review and process approved payment requests and consultant contracts Work with the SIF Operations Manager as necessary to assist with funder proposals and reports Perform other duties as assigned. Desired qualifications: The successful candidate will have prior experience in nonprofit grants management, be proficient in Excel and Salesforce, and be comfortable working independently and managing competing deadlines. The requirements listed below are representative of the knowledge, skill, and/or ability required for a candidate to perform this job successfully. Commitment to overall mission of NEO and SIF and to teamwork. Minimum three (3) years’ experience with grantmaking. Minimum two (2) years professional work experience with accounting and bookkeeping procedures and standards. Prior knowledge of grantmaking and budget platforms/software (i.e. Salesforce) required. Experience managing multiple individual, business or government contracts preferred. Professional integrity with ability and commitment to maintain confidentiality of sensitive data. Ability to work effectively with a variety of stakeholders including program and other NEO staff, grantees, funders, and consultants. Solid organizational skills: detail-oriented with ability to multi-task, set priorities, and meet deadlines. Ability to work independently, be flexible and work well under pressure in a fast-paced team environment. Excellent communication, analysis and negotiation skills. Good interpersonal skills and ability to work effectively in a multi-cultural environment. Demonstrated Computer skills: MS Word, Excel, Google suite, Salesforce and other financial related software knowledge required. Four (4)-year degree in related field strongly preferred.

Overview: NEO Philanthropy is a trusted bridge between funders and movement-building organizations in the U.S. As a 501(c)(3) public charity and philanthropic intermediary with a 40-year track record of providing critical infrastructure to a wide range of progressive social justice movements, NEO Philanthropy continues to deliver tailor-made support and innovative solutions in service of equity and justice. NEO’s three-pronged, field-focused programmatic approach consists of its Flagship Collaborative Funds, Project Partnerships, and Strategic Partnership Programs teams. Learn more about NEO’s legacy, and its strategy and approach, at https://neophilanthropy.org/about/ . A crucial component of NEO’s capacity-building initiatives are its Collaborative Funds: Four Freedoms Fund and State Infrastructure Fund. Since its inception in 2010, State Infrastructure Fund (SIF) has raised and invested nearly $200 million to support the long-term sustainability of state-based networks of nonpartisan organizations to increase voting participation, enhance civic engagement, and protect voting rights. SIF’s approach fosters collaboration and increases the impact exponentially to build permanent civic engagement and voting rights infrastructure in historically underrepresented communities. Position: Reporting to the SIF Vice President, the ideal Grants Manager candidate is an organized, reliable and detail-oriented person with excellent judgment and prior experience in the nonprofit sector. This experience may include working with a public interest organization, funder, funder intermediary and/or donor advised fund. This position works closely with NEO’s Legal, Finance, and Operations staff to ensure the highest quality grantmaking by the State Infrastructure Fund. The ideal person will have experience in grantmaking and an understanding of nonprofit operations, including legal compliance, contracts, and budgeting. This person has worked in a fast-paced, collaborative environment, with responsibility for multiple time-sensitive deliverables. They are able to deliver exceptional grantee and funder support when faced with challenging demands. They work efficiently, and proactively suggest process improvements. Location: NEO Philanthropy has its headquarters in NYC and has a hybrid work remote structure based on job function. It is our expectation that this role may be remote with in-person meetings required four (4) to eight (8) times per year. However, NYC tri-state area is preferred. The incumbent will have the option to select a partial or full in-office schedule if they are based in the New York City area. Responsibilities: Grant Administration Coordinating with Program Team, manage the grantee proposal submission and reporting timeline and process, ensuring materials are accurate and complete. Manage reporting calendar and work with grantees to ensure all reporting requirements and deadlines are met. Manage grant agreement processes, as well as accurate and timely disbursement of grant payments. Create and aggregate Docket materials, with SIF Program Team, for monthly Steering Committee Calls. Legal & Compliance Work with Vice President and Legal to ensure that SIF grantees comply with all federal, state, and local laws and regulations, including relevant restrictions on lobbying and electoral campaigning activities. Grantee Portal Maintenance Manage the Grantee Portal and ensure that Grantees can submit proposals, reports, upload documents, and navigate the portal. Knowledge of Salesforce preferred. In collaboration with Operations, develop, revisit, and manage workplan and timelines for resource creation and internal and external communications related to Grantee Portal roll out. In collaboration with Operations, identify and create suite of resources for Grantees and training plan for both SIF Team Members and Grantees. Deliver Grantee Portal Trainings to SIF Grantees. Serve as liaison between Grantees, SIF and Operations Team, including the soliciting and collating of feedback, needs, concerns, and suggestions. Serve as primary advocate for SIF and Grantee needs internally throughout this effort. Financial Management & Compliance Work with Director and NEO Finance Team to ensure proper documentation and accurate accounting for all expenses, including grantmaking and tracking accounts payable and receivable. Review and process approved payment requests and consultant contracts Work with the SIF Operations Manager as necessary to assist with funder proposals and reports Perform other duties as assigned. Desired qualifications: The successful candidate will have prior experience in nonprofit grants management, be proficient in Excel and Salesforce, and be comfortable working independently and managing competing deadlines. The requirements listed below are representative of the knowledge, skill, and/or ability required for a candidate to perform this job successfully. Commitment to overall mission of NEO and SIF and to teamwork. Minimum three (3) years’ experience with grantmaking. Minimum two (2) years professional work experience with accounting and bookkeeping procedures and standards. Prior knowledge of grantmaking and budget platforms/software (i.e. Salesforce) required. Experience managing multiple individual, business or government contracts preferred. Professional integrity with ability and commitment to maintain confidentiality of sensitive data. Ability to work effectively with a variety of stakeholders including program and other NEO staff, grantees, funders, and consultants. Solid organizational skills: detail-oriented with ability to multi-task, set priorities, and meet deadlines. Ability to work independently, be flexible and work well under pressure in a fast-paced team environment. Excellent communication, analysis and negotiation skills. Good interpersonal skills and ability to work effectively in a multi-cultural environment. Demonstrated Computer skills: MS Word, Excel, Google suite, Salesforce and other financial related software knowledge required. Four (4)-year degree in related field strongly preferred.