Application Guide

How to Apply for Grants Coordinator

at Survival & Flourishing Fund

🏢 About Survival & Flourishing Fund

The Survival & Flourishing Fund operates a unique philanthropic model where philanthropists delegate grant-making decisions to trusted advisors, focusing on high-impact areas like effective altruism, longtermism, AI safety, and biosecurity. This creates a collaborative approach to philanthropy that maximizes impact through expert recommendations. Working here means contributing to strategic giving in critical fields that shape humanity's future.

About This Role

As Grants Coordinator, you'll facilitate the entire grant recommendation and distribution process, managing multiple concurrent projects from initial application through final approval. This role ensures smooth operations for philanthropists and advisors, directly enabling more effective funding decisions in high-impact areas. Your administrative precision directly translates to better philanthropic outcomes.

💡 A Day in the Life

A typical day involves managing multiple grant applications at different stages, updating tracking spreadsheets, scheduling meetings between recommenders and funders, and ensuring all documentation is accurate and complete. You'll communicate with diverse stakeholders, follow up on pending items, and maintain the smooth flow of the recommendation process while flagging any issues that need attention.

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Interview Prep

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🎯 Who Survival & Flourishing Fund Is Looking For

  • Has proven experience managing complex administrative processes end-to-end with exceptional accuracy in data entry and documentation
  • Demonstrates comfort with professional communication across diverse stakeholders including applicants, funders, and expert recommenders
  • Shows strong process orientation with ability to follow established procedures while proactively identifying and flagging issues
  • Possesses experience with spreadsheets, databases, and administrative tools for tracking multiple concurrent projects

📝 Tips for Applying to Survival & Flourishing Fund

1

Highlight specific experience with grantmaking or nonprofit administration processes, even if from volunteer roles

2

Demonstrate your attention to detail by ensuring your application materials are flawlessly formatted with consistent styling

3

Mention any familiarity with the fund's focus areas (EA, longtermism, AI safety, biosecurity) even through self-study

4

Provide concrete examples of managing multiple concurrent projects with competing deadlines

5

Show how you've used spreadsheets or databases to track complex processes in previous roles

✉️ What to Emphasize in Your Cover Letter

['Your experience with administrative systems and how you ensure accuracy in complex processes', 'Examples of professional communication with diverse stakeholders in previous roles', "How you've managed multiple concurrent projects and priorities successfully", "Any exposure to philanthropy, grantmaking, or the fund's focus areas (even indirectly)"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Understand the fund's unique model of philanthropists delegating to trusted advisors
  • → Research the specific focus areas mentioned (effective altruism, longtermism, AI safety, biosecurity)
  • → Look into how the grant recommendation process might differ from traditional philanthropy
  • → Explore any public information about the fund's past grants or impact areas

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through how you would manage a grant application from submission to decision
2 Describe a time you had to track multiple complex projects with competing deadlines
3 How do you ensure accuracy when handling detailed documentation and data entry?
4 Tell me about your experience communicating with diverse stakeholders (applicants, funders, advisors)
5 What interests you about the Survival & Flourishing Fund's specific philanthropic model?
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⚠️ Common Mistakes to Avoid

  • Submitting generic application materials that don't address the specific administrative and process-oriented requirements
  • Failing to demonstrate attention to detail through typos, formatting inconsistencies, or incomplete information
  • Not showing understanding of or interest in the fund's unique philanthropic model and focus areas

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Survival & Flourishing Fund!

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