Application Guide

How to Apply for Grants Coordinator (S-Process)

at Survival & Flourishing Fund

🏢 About Survival & Flourishing Fund

The Survival & Flourishing Fund operates a unique philanthropic model where philanthropists delegate grant-making decisions to trusted advisors, creating more effective giving in high-impact fields like EA, longtermism, AI safety, and biosecurity. This remote-first organization offers the opportunity to work at the intersection of administrative excellence and world-changing philanthropy, supporting advisors who make critical funding decisions.

About This Role

As Grants Coordinator (S-Process), you'll facilitate the entire recommendation and granting workflow—managing applications, tracking complex processes, coordinating communications between applicants, funders, and recommenders, and ensuring meticulous documentation. This role is impactful because your administrative precision directly enables philanthropists to fund high-potential projects in crucial fields through a trusted delegation system.

💡 A Day in the Life

A typical day involves reviewing grant applications for completeness, updating tracking spreadsheets, scheduling meetings between recommenders and funders, drafting professional correspondence to applicants, and following up on pending items across multiple concurrent processes. You'll balance structured administrative tasks with adaptive communication, ensuring the S-Process runs smoothly while flagging any bottlenecks or inconsistencies.

🚀 Application Tools

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Interview Prep

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🎯 Who Survival & Flourishing Fund Is Looking For

  • Has proven experience managing multiple concurrent projects with complex tracking requirements, likely using spreadsheets, databases, or project management tools
  • Demonstrates exceptional attention to detail in professional writing, proofreading, and data entry—able to catch subtle errors in grant documentation
  • Comfortably navigates corporate communication norms while interacting with diverse stakeholders (applicants, funders, recommenders)
  • Possesses a process-oriented mindset that balances following established procedures with flagging systemic issues for improvement

📝 Tips for Applying to Survival & Flourishing Fund

1

Highlight specific examples where you managed complex, multi-step processes from start to finish—quantify the number of concurrent projects or stakeholders if possible

2

Demonstrate your familiarity with professional communication norms by using precise, clear language in your application materials

3

If you have any background in EA, longtermism, AI safety, or biosecurity, mention it—even if just through reading or coursework

4

Show how you've used spreadsheets, databases, or administrative tools to track accountability and send reminders in previous roles

5

Tailor your examples to show comfort with both structured procedures and adaptive problem-solving when issues arise

✉️ What to Emphasize in Your Cover Letter

['Your experience managing complex administrative processes with multiple stakeholders and concurrent timelines', 'Specific examples of your attention to detail in documentation, data entry, or professional correspondence', 'How you balance following established procedures with identifying and flagging process improvements', "Why the Fund's unique philanthropic model (delegating to trusted advisors) appeals to you personally"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Understand the S-Process model—how philanthropists delegate to recommenders (read the Fund's website or related articles)
  • → Research the funding fields mentioned: Effective Altruism (EA), longtermism, AI safety, and biosecurity
  • → Look into Survival and Flourishing Corp's broader mission and how the Fund fits within it
  • → Explore how remote coordination works in grantmaking—what tools and communication norms might be involved

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through how you would track a grant recommendation from initial submission through final decision
2 Describe a time you managed multiple concurrent projects with competing deadlines—how did you prioritize?
3 How do you ensure accuracy when handling detailed documentation or data entry?
4 Tell me about a complex process you improved through observation and flagging issues
5 How would you handle a situation where a recommender missed a deadline for providing feedback?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Using generic administrative examples without tying them to complex process management or multi-stakeholder coordination
  • Overemphasizing creative or strategic work when the role requires meticulous adherence to established procedures
  • Failing to demonstrate proofreading skills through typos or unclear writing in application materials

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Survival & Flourishing Fund!

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