Application Guide

How to Apply for Generalist, Special Projects

at Kairos Project

🏢 About Kairos Project

The Kairos Project is a unique nonprofit dedicated to reducing catastrophic risks from nuclear weapons, operating at the intersection of technology, policy, and global security. Working here means contributing to high-impact initiatives like AI safety, with a scrappy, mission-driven team that values autonomy and direct action.

About This Role

As a Generalist for Special Projects, you'll be the launchpad for new AI safety initiatives, building systems and infrastructure from the ground up. This role is perfect for someone who thrives on variety, enjoys problem-solving, and wants to see tangible impact from their work in a fast-paced, evolving environment.

💡 A Day in the Life

A typical day might start with a check-in on a pilot project you're running, followed by building a simple application to streamline participant data. You might spend the afternoon brainstorming with the team on a new initiative, then pivot to writing a guide for scaling a program. Each day is different, but always centers on moving projects forward with hands-on work.

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🎯 Who Kairos Project Is Looking For

  • You are a self-starter with high agency, able to identify what needs to be done and execute quickly without waiting for direction.
  • You have experience in project management or operations, adept at recruiting participants, running pilots, and building operational systems.
  • You are deeply familiar with the AI safety ecosystem and are committed to reducing advanced AI risks.
  • You are adaptable and scrappy, comfortable with ambiguity and evolving responsibilities as projects mature.

📝 Tips for Applying to Kairos Project

1

Highlight specific examples of projects you've launched or scaled from scratch, emphasizing your hands-on approach and ability to build systems.

2

Demonstrate your understanding of AI safety by mentioning relevant research, organizations, or personal initiatives you've been involved in.

3

Tailor your resume to show versatility: include experiences in operations, project management, and any technical or policy work.

4

In your cover letter, explicitly address why you're drawn to Kairos's mission and how your skills align with the 'high agency, scrappy execution' requirement.

5

Show that you've researched Kairos's programs (SPAR, Pathfinder, Generator) and propose ideas for how you could contribute to them or to new projects.

✉️ What to Emphasize in Your Cover Letter

["Your passion for AI safety and nuclear risk reduction, and why Kairos's approach resonates with you.", "Concrete examples of how you've taken ownership of projects and driven them to completion with limited supervision.", 'Your ability to wear multiple hats and adapt to changing priorities, showcasing your versatility.', "Your familiarity with the AI safety landscape and any relevant communities or networks you're part of."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Familiarize yourself with the specific programs mentioned: SPAR, Pathfinder, and Generator. Understand their goals and current status.
  • → Read recent publications or statements from Kairos leadership about AI safety and nuclear risk to understand their strategic direction.
  • → Look into the broader AI safety ecosystem, including organizations like MIRI, FLI, and others, to see where Kairos fits and what gaps exist.
  • → Check if Kairos has any recent news or blog posts about their projects or achievements to stay up-to-date.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Can you describe a time you launched a project from scratch? What steps did you take and what was the outcome?
2 How do you prioritize tasks when you have multiple projects with competing deadlines and limited resources?
3 What do you see as the biggest gaps in the AI safety ecosystem, and how could Kairos address them?
4 Tell me about a time you had to pivot your approach in a project. How did you handle it?
5 How would you go about recruiting participants for a new pilot program in the AI safety community?
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⚠️ Common Mistakes to Avoid

  • Don't submit a generic cover letter that doesn't mention Kairos or AI safety; tailor it specifically to this role.
  • Avoid focusing only on your technical skills if you lack AI safety knowledge; show willingness to learn and connect your skills to the mission.
  • Don't underestimate the importance of 'scrappy execution' – avoid examples that rely on large teams or extensive resources; highlight your ability to do more with less.

📅 Application Timeline

⏰ Deadline: September 25, 2026

We recommend applying at least a few days early to avoid last-minute technical issues.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Kairos Project!

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