Application Guide

How to Apply for Finance and Operations Manager

at Northeast Recycling Council

🏢 About Northeast Recycling Council

Northeast Recycling Council (NERC) is a multi-state 501(c)(3) non-profit dedicated to advancing sustainable materials management through education and collaboration. Working here means contributing to a mission-driven organization that bridges public and private sector gaps, making a tangible environmental impact across the Northeast.

About This Role

This part-time Finance and Operations Manager role is a unique hybrid of senior-level bookkeeping and corporate operations, ensuring the financial health and compliance of a mission-driven non-profit. You'll take full ownership of daily financial processes, support audits, and optimize cash reserves, directly enabling NERC's educational and advocacy work.

💡 A Day in the Life

A typical day might involve reviewing and categorizing transactions in QuickBooks, reconciling bank and credit card statements, and processing invoices and bill payments. You might also track CD maturity dates, prepare monthly financial reports for NERC and ERCC, and coordinate with the auditor or handle corporate filings, all while working remotely at your own pace.

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Interview Prep

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🎯 Who Northeast Recycling Council Is Looking For

  • A certified Full-Charge Bookkeeper with extensive QuickBooks experience (likely QuickBooks Online or Desktop) and a proven track record in the non-profit sector.
  • Detail-oriented with expertise in bank and credit card reconciliations, month-end close, and financial reporting, including Treasurer's Reports.
  • Experienced with non-profit-specific financial practices, such as fund accounting, grant tracking, and audit preparation.
  • Proactive and organized, capable of managing multiple priorities (invoicing, bill pay, investment tracking) and ensuring compliance with corporate filings.

📝 Tips for Applying to Northeast Recycling Council

1

Tailor your resume to highlight your non-profit bookkeeping experience and QuickBooks proficiency; include specific examples of audit support and financial reporting.

2

In your cover letter, explicitly mention your certification (e.g., Certified Bookkeeper) and how your experience aligns with NERC's mission of sustainability.

3

Demonstrate your ability to work independently in a remote, part-time capacity by providing examples of managing full-cycle bookkeeping with minimal supervision.

4

Highlight any experience with Certificate of Deposit (CD) management or investment tracking, as this is a specific responsibility in the job description.

5

Research NERC's recent projects and initiatives to show your genuine interest in their work and how your operational support can contribute.

✉️ What to Emphasize in Your Cover Letter

['Emphasize your Full-Charge Bookkeeping expertise and certification, and your comfort with QuickBooks and non-profit accounting.', 'Highlight your experience with annual audits, including preparation and data support, and your familiarity with non-profit compliance.', 'Showcase your ability to manage cash flow and investments, such as CDs, to optimize reserves for a non-profit.', "Express your passion for environmental sustainability and how your behind-the-scenes financial management supports NERC's mission."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore NERC's website to understand their current programs and initiatives in sustainable materials management.
  • → Review their latest annual report or financial statements to get a sense of their financial scale and reporting style.
  • → Look up NERC's recent projects, webinars, or publications to speak knowledgeably about their work in the interview.
  • → Check if NERC has any news about recent grants or partnerships to understand their funding sources and financial landscape.
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe your experience with QuickBooks and how you ensure accurate categorization and reconciliation in a non-profit context.
2 Walk me through how you would manage the annual audit process, from preparation to providing data support.
3 How do you prioritize tasks when managing invoicing, bill pay, and month-end close in a part-time role?
4 Can you give an example of how you've tracked investments like CDs and optimized cash reserves?
5 How do you stay updated on non-profit financial regulations and compliance requirements?
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⚠️ Common Mistakes to Avoid

  • Avoid being vague about your non-profit experience; be specific about the types of funds you've managed and audits you've supported.
  • Don't underestimate the part-time nature; be clear about your availability and ability to meet deadlines consistently.
  • Avoid neglecting the operations aspect; the role includes corporate filings and compliance, so show you understand these responsibilities.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Northeast Recycling Council!

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