Application Guide
How to Apply for Finance and Operations Coordinator
at Take This
🏢 About Take This
Take This is a unique mental health advocacy organization specifically focused on the gaming industry and community, blending mental health support with gaming culture. Working here means contributing to an organization that provides critical resources, training, and support to improve mental well-being and resilience in a community that often faces stigma around mental health. This role offers the opportunity to support a mission-driven nonprofit while working remotely in a dynamic, growing field.
About This Role
As Finance and Operations Coordinator at Take This, you'll serve as the organizational backbone, managing all financial systems from accounts payable/receivable to quarterly reporting while ensuring smooth day-to-day operations across the remote team. This role is impactful because you'll directly support the Executive Director in financial planning, maintain compliance for a nonprofit handling restricted/unrestricted funds, and enable the organization's mental health programs through operational excellence. Your work ensures Take This can effectively deliver resources and training to the gaming community.
💡 A Day in the Life
A typical day might start with processing vendor payments and coding transactions in QuickBooks, then shifting to reviewing contracts for upcoming gaming convention workshops. Afternoon could involve reconciling donor data, responding to inquiries from the general inbox about mental health resources, and updating Asana project boards for operational workflows. Throughout the day, you'd coordinate with the Executive Director on financial reviews while maintaining organizational files and compliance documentation.
🚀 Application Tools
🎯 Who Take This Is Looking For
- Has 2+ years of nonprofit financial administration experience, specifically with grant documentation, restricted fund tracking, and IRS compliance for 501(c)(3) organizations
- Is proficient with QuickBooks for nonprofit accounting and has experience with operational tools like Google Workspace, Asana, and Slack in a remote work environment
- Can demonstrate strong organizational skills managing multiple priorities like monthly reconciliations, contract management, and workshop logistics simultaneously
- Shows genuine interest in mental health advocacy and understanding of gaming culture, as you'll be representing Take This to external inquiries and partners
📝 Tips for Applying to Take This
Highlight specific experience with nonprofit financial administration, especially grant documentation and restricted/unrestricted fund tracking, which are critical for this role
Mention any familiarity with mental health organizations or gaming communities to show alignment with Take This's unique mission
Provide concrete examples of how you've managed multiple operational systems (financial software + project management tools) in a remote work setting
Demonstrate your experience with contract management and compliance documentation, which are specifically mentioned in the operations responsibilities
Tailor your resume to show how you've supported executive leadership in financial reviews and planning, as you'll be partnering directly with the Executive Director
✉️ What to Emphasize in Your Cover Letter
["Your experience with nonprofit financial systems, specifically how you've maintained audit/grant documentation and ensured IRS compliance", 'Examples of managing multiple operational tools simultaneously (like Google Workspace + Asana + financial software) in a remote environment', "Your understanding of Take This's unique mission at the intersection of mental health and gaming, and why this specific focus appeals to you", "How you've supported organizational operations through contract management, vendor coordination, and maintaining organizational systems"]
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Explore Take This's AFK Rooms program and their mental health resources specifically designed for gaming conventions and events
- → Review their annual reports or public financial information to understand their funding structure and program priorities
- → Learn about their partnerships with game studios and gaming organizations to understand their operational ecosystem
- → Familiarize yourself with common mental health challenges in gaming communities that Take This addresses
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Applying with only corporate finance experience without demonstrating understanding of nonprofit financial administration requirements
- Failing to show familiarity with remote work tools mentioned in the job description (Google Workspace, Asana, Slack)
- Not addressing both the finance AND operations aspects of the role, as this is a combined position requiring proficiency in both areas
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!