Finance and Operations Coordinator

As our Finance and Operations Coordinator, you will be the backbone of Take This and a key partner to the Executive Director. You will keep our financial systems accurate and organized, support our fundraising work with clean donor data and timely reporting, and ensure smooth day to day operations across the organization. This involves:

• Finance: Manage accounts payable and receivable, including invoices, reimbursements, vendor payments, and coding. Support annual budgeting and maintain cash flow projections. Maintain accurate coding and documentation for all transactions and support Budget vs Actuals tracking. Prepare quarterly financial reports, maintain audit and grant documentation, coordinate audit preparation, and ensure compliance with IRS rules. Track restricted and unrestricted funds, oversee monthly reconciliations, and partner with the Executive Director on financial reviews and planning.
• Operations: Support internal tools such as Google Workspace, Asana, and Slack, and keep organizational files, systems, and workflows organized and current. Coordinate logistics for workshops and trainings program including contracts and scheduling. Draft, review, and manage contracts and agreements with partners, consultants, and vendors. Maintain compliance documentation and support completion of annual filings and audits. Monitor the general inbox and respond to external inquiries as a representative of Take This. Support hiring, onboarding, and offboarding processes in collaboration with the Executive Director. Identify opportunities to streamline systems, improve processes, and strengthen organizational efficiency.
• Development Operations: Maintain accurate donor records in Bloomerang, including timely gift entry, electronic donation documentation, monthly reconciliations, and alignment with bank records. Track program fundraising and the development pipeline, and create impact reports and financial insights for donor reporting. Manage stewardship activities such as update letters, welcome series, and outreach scheduling. Oversee the donor pipeline and track Executive Director outreach, follow ups, and cultivation activity. Track existing portion of proceeds partnerships, ensure timely donations, and keep contracts and agreements up to date. Assist with special development projects and cross team initiatives as needed.

Your work will give our staff the foundation they need to focus on mission delivery, while giving our community and partners confidence that Take This is a strong and well managed organization. This role is essential to building the structure that supports our team, our programs, and our long-term sustainability, enabling us to continue serving the gaming community with high quality mental health programs.

• Two or more years of experience in finance, bookkeeping, accounting support, or nonprofit financial administration.
• Strong skills in managing financial data, including coding transactions, reconciling accounts, and preparing financial reports.
• Experience using financial or operational software such as QuickBooks, Bill.com, Divvy, Google Workspace, Asana or similar tools.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate documentation.
• Comfort working with spreadsheets, budgets, and financial tracking systems.
• Experience with CRM or donor databases, preferably Bloomerang, or the ability to learn new systems quickly.
• Clear and professional written and verbal communication skills.
• Ability to work independently in a remote environment and collaborate effectively with a small team.
• Commitment to confidentiality, accuracy, and ethical handling of financial and donor information.

The annual salary for the Finance and Operations Coordinator role is $70,000. As part of our commitment to equity, initial salaries are non-negotiable; salaries are adjusted annually based on cost-of-living increases and performance merit. This is an exempt, 32-hour-per-week position with a flexible schedule – Take This staff operates within a 4-day work week thus 32 hours per week is full-time at our organization. This is a full-time role on an entirely remote team. Benefits include a generous paid vacation/leave policy, and 20 paid holidays. Take This is an equal opportunity employer. Our team and our services are made stronger with the inclusion of people with diverse backgrounds, experiences, abilities, and perspectives, so we especially encourage folks from marginalized backgrounds to apply. We maintain an open and welcoming work environment designed with flexibility, mutual respect, and shared humanity as its principles. As an organization, we prioritize rest and a healthy work-life balance because we know that well-being fuels sustainable impact. We encourage our team members to take the time they need to recharge, set boundaries, and nurture their mental health. For those required to travel for work, we request that they take equivalent time off to rest and recover once they return home, ensuring everyone has the support needed to stay energized and well.

Take This is a mental health advocacy organization with a focus on the game industry and community. We provide resources, training, and support for individuals and companies that help the gaming community improve its mental well-being and resilience.