Finance Administrator

Finance Administrator Reports To: Executive Director of Public Engagement & Advancement Commitment: Up to 20 hours per week Location: Remote FLSA Status: Non-Exempt Mission & Role Summary The Part-Time Finance Administrator is responsible for the accurate and compliant management of all daily financial transactions and administrative processes for Compass IGG & Advocacy. Reporting directly to the Executive Director of Public Engagement & Advancement (EDPEA), this role ensures fiscal transparency, manages payroll and expense reporting, handles essential compliance filings, supports the organization’s overall financial health, and is a vital member of the management team dedicated to ethically advancing the mission of resolving unidentified missing persons cases. Key Areas of Responsibility Bookkeeping and Financial Reporting Record and reconcile all financial transactions, including revenues (donations, grants) and expenditures, using the organization’s online accounting platform. Work closely with the Director of Institutional Advancement to ensure accurate and timely recording of all payments and gifts received. Process accounts payable and accounts receivable, and manage bank and credit card reconciliations. Assist the EDPEA in preparing monthly, quarterly, and annual financial statements for the leadership team and the Board. Payroll and HR Finance Administration Manage the organization’s payroll processing, ensuring timely and accurate payment for all staff, including compliance with tax withholdings and labor regulations. Research and execute the necessary steps for registering the organization as an employer in states where employees reside, facilitating legal and compliant payroll administration across various states. Manage employee expense reports and reimbursement processes. Compliance, Audit, and Tax Filing Prepare and facilitate the annual filing of the IRS Form 990 and other required regulatory documents. Serve as the primary point of contact for external auditors, preparing necessary documentation and schedules for the annual audit or financial review. Ensure organizational adherence to all financial policies, internal controls, and nonprofit accounting best practices. Financial Collaboration and Support Maintain organized and accurate financial records, easily accessible to the EDPEA and auditors. Assist the EDPEA in compiling data for budget monitoring and forecasting activities. Qualifications & Experience Minimum of 3 years of hands-on experience in bookkeeping or financial management, preferably within a nonprofit organization. Proficiency in nonprofit accounting principles and relevant software (e.g., QuickBooks, or similar platforms). Direct experience managing multi-state payroll and a strong understanding of state employer registration requirements and regulations. Demonstrated ability to manage and prepare documentation for the IRS Form 990 and external audits. Exceptional attention to detail, organization, and a commitment to maintaining strict confidentiality. Ability to work effectively and independently in a remote, part-time capacity. Security Mandate: Must have access to a reliable, private internet connection and a personal computer that is password protected and not shared with others. Must be eligible to work in the US. Vetting & Final Offer: All offers of employment with Compass IGG & Advocacy are strictly contingent upon the successful completion of a comprehensive background check. Compensation and Benefits Compensation: $20.00 - $25.00 per hour (based on experience), for a commitment of up to 20 hours per week Employee Assistance Program Paid sick leave

Finance Administrator Reports To: Executive Director of Public Engagement & Advancement Commitment: Up to 20 hours per week Location: Remote FLSA Status: Non-Exempt Mission & Role Summary The Part-Time Finance Administrator is responsible for the accurate and compliant management of all daily financial transactions and administrative processes for Compass IGG & Advocacy. Reporting directly to the Executive Director of Public Engagement & Advancement (EDPEA), this role ensures fiscal transparency, manages payroll and expense reporting, handles essential compliance filings, supports the organization’s overall financial health, and is a vital member of the management team dedicated to ethically advancing the mission of resolving unidentified missing persons cases. Key Areas of Responsibility Bookkeeping and Financial Reporting Record and reconcile all financial transactions, including revenues (donations, grants) and expenditures, using the organization’s online accounting platform. Work closely with the Director of Institutional Advancement to ensure accurate and timely recording of all payments and gifts received. Process accounts payable and accounts receivable, and manage bank and credit card reconciliations. Assist the EDPEA in preparing monthly, quarterly, and annual financial statements for the leadership team and the Board. Payroll and HR Finance Administration Manage the organization’s payroll processing, ensuring timely and accurate payment for all staff, including compliance with tax withholdings and labor regulations. Research and execute the necessary steps for registering the organization as an employer in states where employees reside, facilitating legal and compliant payroll administration across various states. Manage employee expense reports and reimbursement processes. Compliance, Audit, and Tax Filing Prepare and facilitate the annual filing of the IRS Form 990 and other required regulatory documents. Serve as the primary point of contact for external auditors, preparing necessary documentation and schedules for the annual audit or financial review. Ensure organizational adherence to all financial policies, internal controls, and nonprofit accounting best practices. Financial Collaboration and Support Maintain organized and accurate financial records, easily accessible to the EDPEA and auditors. Assist the EDPEA in compiling data for budget monitoring and forecasting activities. Qualifications & Experience Minimum of 3 years of hands-on experience in bookkeeping or financial management, preferably within a nonprofit organization. Proficiency in nonprofit accounting principles and relevant software (e.g., QuickBooks, or similar platforms). Direct experience managing multi-state payroll and a strong understanding of state employer registration requirements and regulations. Demonstrated ability to manage and prepare documentation for the IRS Form 990 and external audits. Exceptional attention to detail, organization, and a commitment to maintaining strict confidentiality. Ability to work effectively and independently in a remote, part-time capacity. Security Mandate: Must have access to a reliable, private internet connection and a personal computer that is password protected and not shared with others. Must be eligible to work in the US. Vetting & Final Offer: All offers of employment with Compass IGG & Advocacy are strictly contingent upon the successful completion of a comprehensive background check. Compensation and Benefits Compensation: $20.00 - $25.00 per hour (based on experience), for a commitment of up to 20 hours per week Employee Assistance Program Paid sick leave