Application Guide
How to Apply for Finance & Administration Manager – Non-Profit (m/w/d)
at Join Impact
🏢 About Join Impact
Join Impact's GoVolunteer platform uniquely connects volunteers with social projects across Germany, fostering social innovation and cross-cultural exchange. As a mission-driven organization, it offers the chance to contribute directly to strengthening societal engagement while working in a remote, flexible environment. The company's focus on creating meaningful impact through volunteering makes it an appealing workplace for those passionate about social change.
About This Role
This part-time Finance & Administration Manager role involves managing preparatory financial and payroll accounting, ensuring timely submissions to tax advisors, and handling liquidity management for a non-profit. You'll create financial reports for internal use and funding partners while optimizing administrative processes to increase efficiency. The role directly supports GoVolunteer's mission by ensuring financial transparency and smooth operations that enable more volunteer connections across Germany.
💡 A Day in the Life
A typical day might involve preparing monthly accounting documents for the tax advisor, structuring financial data for internal reports, and ensuring timely payments to vendors and partners. You'd collaborate remotely with project managers to document project-related expenses for funding verification while continuously looking for ways to optimize administrative processes and tools for the team.
🚀 Application Tools
🎯 Who Join Impact Is Looking For
- Has strong numerical skills with advanced Excel proficiency and experience with accounting/controlling software (like DATEV, Lexware, or similar German accounting tools)
- Demonstrates meticulous attention to detail and reliability in meeting deadlines, particularly for funding applications and financial reporting to German grant partners
- Possesses experience with German payroll accounting (Lohnbuchhaltung) and familiarity with German tax submission requirements and deadlines
- Shows ability to structure financial data for both internal analysis and external funding verification reports (Verwendungsnachweise) for German funding institutions
📝 Tips for Applying to Join Impact
Highlight specific experience with German accounting software and payroll systems in your resume, as this is crucial for the preparatory accounting responsibilities
Demonstrate your understanding of German non-profit financial reporting by mentioning experience with Verwendungsnachweise or funding partner documentation
Emphasize remote work discipline and self-organization, as this is a part-time remote position requiring independent management of accounting deadlines
Show familiarity with GoVolunteer's platform by referencing specific volunteer initiatives or social projects they've facilitated
Quantify your experience with process optimization in administrative areas, particularly examples where you increased efficiency in financial workflows
✉️ What to Emphasize in Your Cover Letter
["Your experience with German financial accounting and payroll systems, specifically mentioning software you've used", "Examples of how you've managed financial reporting for funding partners or grant verification in previous roles", 'Your ability to work independently in a remote setting while maintaining precision with financial deadlines', "Why you're specifically interested in supporting GoVolunteer's mission of connecting volunteers with social projects"]
Generate Cover Letter →🔍 Research Before Applying
To stand out, make sure you've researched:
- → Explore GoVolunteer's platform to understand the types of social projects and volunteer opportunities they facilitate across Germany
- → Research German non-profit funding landscape and common requirements for Verwendungsnachweise (proof of use documentation)
- → Review common German accounting software used by small-to-medium non-profits (like DATEV, Lexware, or sevDesk)
- → Understand the remote work culture in Germany and expectations for part-time financial management roles
💬 Prepare for These Interview Topics
Based on this role, you may be asked about:
⚠️ Common Mistakes to Avoid
- Applying without demonstrating specific experience with German accounting systems or payroll requirements
- Failing to show understanding of non-profit financial reporting needs for funding partners
- Not addressing how you'll manage part-time remote work while meeting strict German financial deadlines
📅 Application Timeline
This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.
Typical hiring timeline:
Application Review
1-2 weeks
Initial Screening
Phone call or written assessment
Interviews
1-2 rounds, usually virtual
Offer
Congratulations!