Application Guide

How to Apply for Executive & Operations Assistant

at Rethink Wellbeing

🏢 About Rethink Wellbeing

Rethink Wellbeing uniquely focuses on improving mental resilience and productivity specifically within the effective altruism community, aiming for scalable impact. This mission-driven organization offers the opportunity to contribute directly to enhancing wellbeing in a community dedicated to doing good effectively, making it appealing for those who value both mental health and evidence-based impact.

About This Role

This Executive & Operations Assistant role serves as the operational backbone for Rethink Wellbeing, managing everything from stakeholder communications to sensitive administrative tasks while proactively supporting the CEO. It's impactful because you'll enable the organization to scale its mental resilience programs efficiently, directly supporting its mission to improve wellbeing in the effective altruism community.

💡 A Day in the Life

A typical day might start with reviewing and prioritizing communications from various stakeholders (funders, participants, volunteers), then moving to coordinating cross-functional projects while drafting documents for the CEO. You'd likely use automation tools to streamline processes, handle sensitive administrative tasks like contracts, and proactively identify ways to improve the CEO's workflow—all while maintaining absolute confidentiality about mental health and donor information.

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Interview Prep

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🎯 Who Rethink Wellbeing Is Looking For

  • Has 2+ years as an Executive Assistant or in operations/project coordination, ideally with startup or fast-growth experience where juggling priorities is routine
  • Demonstrates experience with automation tools and generative AI to streamline processes, not just basic software proficiency
  • Possesses high emotional intelligence specifically for reading diverse stakeholders (funders, participants, volunteers) in written and virtual communications
  • Can handle sensitive administrative tasks like contracts and payments with absolute discretion, crucial for an organization dealing with mental health and donor information

📝 Tips for Applying to Rethink Wellbeing

1

Highlight specific experience with automation/AI tools (like Zapier, ChatGPT for workflows) in your resume, not just listing 'tech-savvy'

2

Mention any familiarity with the effective altruism community or mental health initiatives to show cultural fit

3

Provide concrete examples of how you've proactively removed friction from an executive's workflow in past roles

4

Demonstrate your ability to handle sensitive information by describing specific confidentiality protocols you've followed

5

Tailor your application to show how your coordination skills can scale operations for a remote, mission-driven organization

✉️ What to Emphasize in Your Cover Letter

["Explain why Rethink Wellbeing's specific mission (mental resilience in effective altruism) resonates with you personally or professionally", "Provide a specific example of how you've used automation/AI to make processes more efficient in a previous role", 'Describe your approach to handling multiple stakeholder groups simultaneously in a remote setting', 'Demonstrate your understanding of the sensitive nature of mental health work and your commitment to discretion']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore Rethink Wellbeing's website and programs to understand their specific approach to mental resilience
  • → Research the effective altruism community to understand the cultural context of their work
  • → Look into common challenges remote mental health organizations face in operations and scaling
  • → Review any public materials about their CEO or leadership to understand their work style and priorities
Visit Rethink Wellbeing's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you use automation tools to streamline stakeholder communications for a remote mental health organization?
2 Describe a time you had to handle sensitive information with discretion in a fast-paced environment
3 How do you prioritize when coordinating multiple cross-functional projects with tight deadlines?
4 What experience do you have with the effective altruism community or mental health initiatives?
5 How would you proactively identify and remove friction points from the CEO's workflow in a remote setting?
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⚠️ Common Mistakes to Avoid

  • Using generic EA/administrative phrases without specific examples of automation, AI, or startup experience
  • Failing to acknowledge the sensitive nature of mental health work and the need for discretion
  • Presenting as purely reactive rather than demonstrating proactive problem-solving for executive workflow

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Rethink Wellbeing!

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