Executive & Operations Assistant

Core responsibilities:

• Act as the first point of contact for stakeholders, partners, facilitators, participants, applicants, volunteers, and funders (written comms & online meetings)
• Coordinate cross-functional projects, ensuring deadlines and deliverables are met
• Draft correspondence, briefs, sheets, slides, social media posts, and documents on behalf of the CEO
• Anticipate needs and proactively remove friction from the CEO's workflow
• Handle important and sensitive administrative tasks such as issuing invoices, contracts, and legal documents, deposits, payments, and refunds
• Use automation and AI tools to make processes more efficient
• Handle sensitive information with absolute confidentiality and discretion

This role helps transform mental health at scale by supporting the organization's mission to spread mental well-being through proven programs, with a focus on serving neglected groups in LMICs like India and the Philippines.

Required skills and experience:

• 2+ years as an EA, HR, Operations, or project coordinator, experience with automation tools and generative AI or similar role (startup/fast-growth experience is a plus)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to juggle multiple priorities and move fast without dropping balls
• High emotional intelligence; can read people and situations with ease
• Thrives in ambiguity and fast-changing environments
• Tech-savvy and quick to pick up tools (Google Workspace, Slack, Notion, etc.)
• Excellent English proficiency: Native or near-native level for clear communication with the team and our community

Compensation and perks:

• Salary: $833-1100 per month for 40 hours/week (approx. PHP 48,253 - 63,719 or INR 75,508 - 99,710 depending on exchange rate)
• Work directly with the Executive Director on high-impact, high-visibility projects
• Fast career growth in a global, ambitious startup
• Flexible, remote culture with real ownership and autonomy

Rethink Wellbeing is a global mental health nonprofit organization founded in early 2023, with the mission to spread mental well-being at scale using engaging, proven, and low-cost programs tailored to the needs of individual communities.