Executive & Operations Assistant

Core responsibilities:

• Act as the first point of contact for stakeholders, partners, facilitators, participants, applicants, volunteers, and funders (written comms & online meetings)
• Coordinate cross-functional projects, ensuring deadlines and deliverables are met
• Draft correspondence, briefs, sheets, slides, social media posts, and documents on behalf of the CEO
• Anticipate needs and proactively remove friction from the CEO’s workflow
• Handle important and sensitive administrative tasks such as issuing invoices, contracts, and legal documents, deposits, payments, and refunds
• Use automation and AI tools to make processes more efficient
• Handle sensitive information with absolute confidentiality and discretion

This role helps expand a proven mental health model to serve thousands more people worldwide, particularly in neglected groups in LMICs like India and the Philippines, by supporting the organization's operations and scaling efforts.

Required skills and experience:

• 2+ years as an EA, HR, Operations, or project coordinator, experience with automation tools and generative AI or similar role (startup/fast-growth experience is a plus)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to juggle multiple priorities and move fast without dropping balls
• High emotional intelligence; can read people and situations with ease
• Thrives in ambiguity and fast-changing environments
• Tech-savvy and quick to pick up tools (Google Workspace, Slack, Notion, etc.)
• Excellent English proficiency: Native or near-native level for clear communication with the team and our community

Compensation and perks:

• Salary: $425-550/month for 20h/week (approx. PHP 24,619 - 31,859 or INR 38,525 - 49,855 depending on exchange rate)
• Work directly with the Executive Director on high-impact, high-visibility projects
• Fast career growth in a global, ambitious startup
• Flexible, remote culture with real ownership and autonomy

Rethink Wellbeing is a global mental health nonprofit organization founded in early 2023, with the mission to spread mental well-being at scale using engaging, proven, and low-cost programs tailored to the needs of individual communities.