Executive & Operations Assistant – CEO Office

Core responsibilities:

• Act as the first point of contact for stakeholders, partners, facilitators, participants, applicants, volunteers, and funders (written comms & online meetings)
• Coordinate cross-functional projects, ensuring deadlines and deliverables are met
• Draft correspondence, briefs, sheets, slides, social media posts, and documents on behalf of the CEO
• Anticipate needs and proactively remove friction from the CEO's workflow
• Handle important and sensitive administrative tasks such as issuing invoices, contracts, and legal documents, deposits, payments, and refunds
• Use automation and AI tools to make processes more efficient
• Handle sensitive information with absolute confidentiality and discretion

This role supports the CEO in advancing Rethink Wellbeing's mission to improve mental health and wellbeing, enabling more effective leadership and organizational operations that ultimately help more people access mental health resources.

Required skills, experience, qualifications:

• Experience in administrative or executive support roles
• Strong written and verbal communication skills
• Ability to handle sensitive information with confidentiality
• Proficiency with automation and AI tools
• Project coordination experience
• Ability to anticipate needs and proactively solve problems

No specific benefits, compensation, or salary information provided in the job description.

Rethink Wellbeing is a global mental health nonprofit organization founded in early 2023, with the mission to spread mental well-being at scale using engaging, proven, and low-cost programs tailored to the needs of individual communities.