Application Guide

How to Apply for Executive Coordinator

at Industrious Labs

🏢 About Industrious Labs

Industrious Labs is a unique climate advocacy organization that combines data-driven research with community-focused campaigns to transform industrial sectors for climate impact. Unlike generic environmental nonprofits, they specifically target industrial emissions through strategic advocacy, making them a focused and impactful workplace for mission-driven professionals.

About This Role

This Executive Coordinator role provides critical support to 4-6 remote executives and the board at a climate-focused advocacy organization, managing complex calendars, travel, and meeting logistics while supporting up to 10 in-person convenings annually. The position is impactful because it enables climate leaders to focus on strategic advocacy by handling essential administrative and operational functions that keep the organization running smoothly.

💡 A Day in the Life

A typical day involves coordinating across time zones to schedule executive meetings, preparing agendas for upcoming board sessions, managing travel arrangements for in-person convenings, and updating CRM systems with stakeholder information. You might host a virtual board committee meeting in the morning, process expense reports midday, and coordinate logistics for an upcoming industrial sector campaign convening in the afternoon.

🚀 Application Tools

Generate Cover Letter

AI-powered, tailored for Industrious Labs

Interview Prep

Practice questions for this role

🎯 Who Industrious Labs Is Looking For

  • A highly organized professional with experience managing multiple executive calendars remotely, specifically using Google Workspace for scheduling across time zones
  • Someone with proven experience supporting virtual and in-person board meetings, including agenda preparation, minute drafting, and logistics coordination
  • A mission-aligned individual who can articulate how their administrative skills contribute to climate advocacy and understands industrial sector emissions
  • A tech-savvy coordinator proficient with Zoom hosting, Microsoft Office, and CRM systems who can manage software for a remote team

📝 Tips for Applying to Industrious Labs

1

Highlight specific experience managing calendars for 4+ executives simultaneously in a remote environment, not just general administrative experience

2

Demonstrate understanding of climate advocacy by mentioning industrial emissions or data-driven campaigns in your application materials

3

Provide concrete examples of supporting board meetings, including virtual meeting hosting and minute drafting for decision-making bodies

4

Showcase experience with both virtual and in-person event logistics, as this role supports 10+ convenings annually

5

Tailor your resume to emphasize CRM experience and software management skills, which are specifically mentioned in the job description

✉️ What to Emphasize in Your Cover Letter

['Your experience managing complex executive calendars and travel arrangements in a remote work environment', 'Specific examples of supporting board meetings (scheduling, agenda preparation, minute drafting) and how you ensure effective governance', "Your alignment with Industrious Labs' mission of transforming industry for climate impact through data-driven advocacy", 'How your organizational skills enable executives to focus on strategic climate work rather than administrative tasks']

Generate Cover Letter →

🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Industrious Labs' specific campaigns targeting industrial sectors (steel, cement, etc.) and their data-driven approach
  • → The organization's board members and leadership team to understand who you'll be supporting
  • → Recent convenings or events they've hosted to understand their community engagement approach
  • → Their core values and how they create an inclusive, collaborative remote workplace
Visit Industrious Labs's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe your process for managing conflicting priorities when 4-6 executives need scheduling assistance simultaneously
2 How would you handle logistics for the annual in-person board meeting while supporting virtual attendees?
3 What experience do you have with CRM systems and how have you used them to support organizational operations?
4 How do you ensure effective communication and coordination in a fully remote executive support role?
5 Why are you specifically interested in supporting climate advocacy focused on industrial transformation?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Submitting a generic cover letter that doesn't mention climate advocacy or industrial transformation
  • Failing to provide specific examples of managing multiple executive calendars in a remote environment
  • Not demonstrating understanding of board meeting support requirements, including minute drafting and governance documentation

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Industrious Labs!

← Back to Job Listing Apply Now →