Application Guide

How to Apply for Executive Assistant

at Octopus Energy

🏢 About Octopus Energy

Octopus Energy is a fast-growing, tech-driven energy supplier committed to transparency, AI innovation, and renewable energy to achieve a low-CO2 future. Its unique culture combines startup agility with a mission-driven focus on sustainability, making it an exciting place for those who want to make a real impact in the energy sector.

About This Role

As Executive Assistant to the Global COO and UK Operations Director, you'll be the linchpin of the Operations leadership team, managing complex diaries, travel, and communications. Your work directly enables strategic decision-making and keeps the department running smoothly, giving you a front-row seat to high-impact projects and company growth.

💡 A Day in the Life

Your morning starts by reviewing the COO's and Director's schedules, adjusting for any urgent changes. You might coordinate a last-minute meeting with the leadership team, book flights for an international trip, and prepare briefing documents for a board session. Afternoons involve liaising with stakeholders across departments, planning a team offsite, and ensuring priorities are on track—all while staying calm and adaptable.

🚀 Application Tools

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Interview Prep

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🎯 Who Octopus Energy Is Looking For

  • Proven EA experience supporting C-suite executives in fast-paced, high-growth environments (2+ years).
  • Thrives on autonomy and ambiguity, proactively solving problems without needing hand-holding.
  • Exceptional organizational skills with a knack for prioritizing competing demands and managing complex calendars.
  • Calm under pressure, with a friendly, approachable demeanor and a solutions-oriented mindset.

📝 Tips for Applying to Octopus Energy

1

Highlight your experience with complex diary management across time zones, especially for international travel.

2

Showcase your ability to handle ambiguity by providing examples of how you took initiative when priorities shifted.

3

Tailor your CV to emphasize your role in supporting strategic meetings, offsites, or board sessions.

4

Mention any experience with AI tools or sustainability initiatives to align with Octopus Energy's culture.

5

In your cover letter, explicitly connect your organizational skills to enabling leadership focus and company goals.

✉️ What to Emphasize in Your Cover Letter

["Your ability to be a 'trusted right hand' to senior executives, managing sensitive information and priorities.", 'Specific examples of coordinating complex travel and events, especially international or multi-stakeholder.', 'How you thrive in fast-paced, autonomous environments and can adapt to changing needs.', "Enthusiasm for Octopus Energy's mission and how your role supports their operational success."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Read Octopus Energy's latest blog posts or news about their AI initiatives and renewable energy projects.
  • → Understand their company culture by reviewing their 'Why Join Us' page and employee reviews on Glassdoor.
  • → Familiarize yourself with their leadership team structure, especially the Global COO and UK Operations Director.
  • → Look into their recent awards or recognitions for innovation and sustainability to reference in your application.

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How do you handle a last-minute change in a COO's schedule that conflicts with a key meeting?
2 Describe a time you managed a complex international travel itinerary. What tools did you use?
3 How do you prioritize tasks when supporting two executives with competing demands?
4 Tell us about a time you anticipated a problem and took proactive steps to solve it.
5 What attracts you to Octopus Energy's mission, and how do you see this role contributing?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Submitting a generic cover letter that doesn't mention Octopus Energy or the specific role.
  • Overlooking the need to demonstrate experience with autonomy and ambiguity—this role is not for those who need constant direction.
  • Failing to proofread or present a clean, professional application, as attention to detail is critical for an EA.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Octopus Energy !

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