Application Guide

How to Apply for Executive Assistant (London)

at Scope3

🏢 About Scope3

Scope3 is a climate tech startup focused on eliminating climate risk through advanced emission reduction solutions, operating at the intersection of technology and environmental impact. What makes them unique is their mission-driven approach to tackling one of the world's most pressing issues through innovative solutions, offering employees the chance to contribute directly to climate action while working in a fast-paced startup environment.

About This Role

This Executive Assistant role provides critical support to both the COO and CCO at Scope3, managing their complex schedules, executive travel, and confidential communications in a dynamic startup setting. The position is impactful because it enables the company's leadership to focus on strategic climate initiatives by handling administrative logistics and serving as a key liaison with internal and external stakeholders.

💡 A Day in the Life

A typical day might start with reviewing and prioritizing emails and calendar requests for both the COO and CCO, followed by coordinating a hybrid meeting with international climate partners across time zones. The afternoon could involve arranging low-carbon travel options for upcoming executive trips while managing confidential documents related to emission reduction projects, all while adapting to last-minute schedule changes common in startup environments.

🚀 Application Tools

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🎯 Who Scope3 Is Looking For

  • Has 2+ years of executive assistant experience specifically in fast-paced startup environments, not just corporate settings
  • Demonstrates mastery of Scope3's stated tools: Microsoft Office (especially Outlook/Excel), Slack, Zoom, and Notion in previous roles
  • Shows evidence of successfully managing multiple executives' calendars and priorities simultaneously in past positions
  • Possesses experience handling confidential information in climate tech, finance, or mission-driven organizations

📝 Tips for Applying to Scope3

1

Highlight specific startup experience in your resume - quantify how you've managed chaos, adapted quickly, or supported scaling companies

2

Mention your proficiency with Notion specifically, as this is less common than other tools and important to Scope3's operations

3

Include examples of how you've handled confidential climate or environmental data in previous roles if applicable

4

Demonstrate understanding of Scope3's mission by connecting your administrative skills to supporting climate impact work

5

Show how you've acted as a liaison between executives and stakeholders in past startup environments with concrete examples

✉️ What to Emphasize in Your Cover Letter

["Explain why you're specifically interested in supporting climate tech executives at Scope3 versus other industries", "Provide concrete examples of how you've managed competing priorities for multiple executives in fast-paced environments", "Demonstrate your understanding of startup culture and how you've adapted to rapid changes in previous roles", 'Connect your administrative skills to enabling climate impact work by freeing up executive time for strategic initiatives']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Study Scope3's specific emission reduction solutions and recent projects mentioned in their blog or press releases
  • → Research the backgrounds of the COO and CCO on LinkedIn to understand their professional trajectories and potential working styles
  • → Understand the climate tech startup landscape in London and how Scope3 differentiates itself from competitors
  • → Review any recent funding rounds, partnerships, or company growth announcements to understand current priorities

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe how you would prioritize conflicting requests from both the COO and CCO during a busy week with multiple deadlines
2 Walk us through your experience with Notion for executive support and how you've customized it for previous executives
3 How would you handle arranging international travel for executives while minimizing carbon footprint, given Scope3's climate mission?
4 Tell us about a time you had to manage confidential information in a startup environment and the protocols you followed
5 How do you stay organized when supporting multiple executives with different working styles and priorities?
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⚠️ Common Mistakes to Avoid

  • Applying with only corporate executive assistant experience without demonstrating adaptability to startup chaos and ambiguity
  • Failing to mention or demonstrate proficiency with Notion specifically in your application materials
  • Using generic cover letters that don't reference Scope3's climate mission or show understanding of their specific needs

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Scope3!

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