Application Guide

How to Apply for Executive Assistant

at Last Prisoner Project

🏢 About Last Prisoner Project

Last Prisoner Project is a national nonprofit fighting to end cannabis criminalization and repair its harms through prisoner release, retroactive relief, and reentry programming. Working here means being part of a mission-driven team that directly impacts people's lives by advocating for social justice and equity. If you're passionate about criminal justice reform and want to use your administrative skills to support a cause, this is a unique opportunity.

About This Role

As an Executive Assistant, you'll be the backbone of the Executive Director and Legal Program team, managing scheduling, correspondence, and CRM/database organization. Your work will directly enable fundraising logistics and legal advocacy, making you a critical part of the movement to free cannabis prisoners. This role is ideal for someone who thrives on supporting high-impact work behind the scenes.

💡 A Day in the Life

Your day might start by reviewing the Executive Director's calendar and prioritizing meetings, then updating Salesforce with donor interactions. You'll draft correspondence for the legal team, use Asana to track project deadlines, and maybe use ChatGPT to draft a fundraising email. Afternoon could involve preparing a briefing doc for the ED's next meeting and organizing Drive files for an upcoming campaign.

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Interview Prep

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🎯 Who Last Prisoner Project Is Looking For

  • A proactive self-starter with 3–4+ years of administrative or EA experience, or a bachelor's degree with a strong initiative to learn on the job.
  • Tech-savvy and comfortable with Google Workspace, Salesforce, Asana, and Slack—or able to quickly pick up new tools.
  • Skilled in written communication, able to draft clear emails and documents for donors, partners, and legal teams.
  • Excited to use AI tools like ChatGPT for drafting, research, and data organization to streamline workflows.

📝 Tips for Applying to Last Prisoner Project

1

In your cover letter, explicitly mention your experience with Salesforce or similar CRMs, and give an example of how you've organized donor data or managed a complex calendar.

2

Highlight any familiarity with cannabis policy or criminal justice reform—even if it's just personal interest—to show alignment with the mission.

3

Demonstrate your AI proficiency: mention a specific tool you've used (e.g., ChatGPT) and how it improved your efficiency.

4

Tailor your resume to emphasize remote work experience and your ability to manage multiple stakeholders (ED, legal team).

5

Include a link to your LinkedIn or portfolio if it showcases organizational skills, but keep the application concise.

✉️ What to Emphasize in Your Cover Letter

['Your passion for criminal justice reform and ending cannabis criminalization—show you understand the mission.', 'Specific examples of managing complex schedules and correspondence for a senior executive or team.', "Your comfort with technology, especially Salesforce, Asana, and AI tools, and how you've used them to improve processes.", 'Your ability to work independently in a remote environment and prioritize tasks for a fast-moving nonprofit.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Read about Last Prisoner Project's current campaigns, like the 'Freedom Fund' or state-level relief efforts, to understand their priorities.
  • → Look into the executive director's background and recent public statements to tailor your conversation.
  • → Familiarize yourself with the broader cannabis reform landscape, including organizations like NORML or the Drug Policy Alliance.
  • → Review their website and social media for recent press releases or blog posts to see their tone and key messaging.
Visit Last Prisoner Project's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Tell us about a time you managed a complex calendar with conflicting priorities—how did you handle it?
2 How would you approach organizing donor data in Salesforce to support fundraising logistics?
3 Describe your experience using AI tools for administrative tasks—what worked well and what didn't?
4 Why are you interested in working for Last Prisoner Project specifically? What do you know about our campaigns?
5 How do you stay organized and communicate effectively when working remotely with multiple stakeholders?
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⚠️ Common Mistakes to Avoid

  • Don't submit a generic cover letter that doesn't mention cannabis reform or the nonprofit's mission—they'll see it as a lack of interest.
  • Avoid downplaying your tech skills; even if you're not an expert, show enthusiasm for learning tools like Salesforce and Asana.
  • Don't overlook the importance of AI tools—if you haven't used them, mention your willingness to adopt them quickly.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Last Prisoner Project!

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