Application Guide

How to Apply for Executive Assistant

at Charge Point

🏢 About Charge Point

ChargePoint is leading the electric vehicle revolution with the world's largest open charging network, making EV charging accessible everywhere. Working here means contributing directly to sustainable transportation and clean energy adoption during a critical global transition. The company's mission-driven culture and rapid growth in the EV infrastructure space create dynamic opportunities for impact.

About This Role

This Executive Assistant role at ChargePoint requires orchestrating complex operations for the executive team in a fast-paced, high-growth technology environment. You'll manage strategic calendars, coordinate international travel, serve as a cross-functional liaison, and handle financial administration while supporting leadership through rapid scaling. Your work directly enables executives to focus on accelerating EV adoption worldwide.

💡 A Day in the Life

Your day begins by reviewing and optimizing executive calendars, resolving scheduling conflicts before they impact strategic priorities. You might coordinate last-minute international travel changes, prepare briefing materials for investor meetings, manage expense reporting in NetSuite, and serve as the primary liaison between executives and other departments. Throughout the day, you're anticipating needs, managing administrative projects, and ensuring seamless operations in ChargePoint's dynamic EV ecosystem.

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🎯 Who Charge Point Is Looking For

  • Has 8+ years supporting C-suite executives in high-growth tech companies, with proven ability to navigate ambiguity and 'build the plane while flying it'
  • Demonstrates mastery of Microsoft Office Suite plus experience with NetSuite and Navan for financial and travel management
  • Possesses startup or rapid-scale environment experience, comfortable with shifting priorities and complex problem-solving
  • Combines exceptional discretion with proactive operations management, anticipating needs before they arise

📝 Tips for Applying to Charge Point

1

Highlight specific experience with NetSuite and Navan in your resume - these are preferred systems mentioned in the requirements

2

Quantify your calendar management experience (e.g., 'managed calendars for 3 C-suite executives with 50+ weekly meetings')

3

Demonstrate understanding of EV industry trends and ChargePoint's competitive position in your cover letter

4

Show examples of how you've operated in ambiguous, fast-scaling environments similar to ChargePoint's growth phase

5

Prepare specific stories about managing international travel logistics, including visa requirements and complex itineraries

✉️ What to Emphasize in Your Cover Letter

["Your experience supporting executives in high-growth technology companies, specifically how you've navigated rapid scaling", 'Examples of proactive calendar management and conflict resolution for complex executive schedules', 'How your administrative project management has contributed to organizational efficiency and strategic goals', "Your understanding of ChargePoint's mission and why sustainable transportation matters to you personally"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → ChargePoint's recent financial reports and growth metrics to understand their scaling trajectory
  • → The competitive landscape of EV charging networks and ChargePoint's 'open network' differentiator
  • → Recent company announcements about new partnerships, products, or market expansions
  • → The specific executives you might support (check LinkedIn for leadership team backgrounds)

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe how you've managed competing priorities for multiple executives during a period of rapid company growth
2 Walk through your process for coordinating international travel with complex visa requirements and tight deadlines
3 How do you handle sensitive information and serve as a gatekeeper while maintaining positive relationships across departments?
4 Share an example of an administrative project you managed from conception to completion in a tech environment
5 How would you adapt your support style to help executives navigate ChargePoint's evolving EV market position?
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⚠️ Common Mistakes to Avoid

  • Applying with generic administrative experience without highlighting tech/startup environment adaptability
  • Failing to demonstrate proficiency with the specific tools mentioned (NetSuite, Navan, Microsoft Office)
  • Presenting as purely reactive rather than showing proactive problem-solving for executive needs

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Charge Point!

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