Application Guide

How to Apply for Executive Assistant - Americas

at European Climate Foundation

🏢 About European Climate Foundation

The European Climate Foundation hosts Global Grids Catalyst (GGC), a unique collaborative Secretariat that brings together philanthropic funders, civil society, and technical experts to accelerate global investment in electricity grid modernization. This organization operates at the intersection of climate philanthropy and technical energy solutions, offering a chance to support systemic change in global energy infrastructure. Working here means contributing to a mission-driven team focused on practical climate solutions rather than just advocacy.

About This Role

This Executive Assistant role provides comprehensive administrative and logistical support to the GGC team, ensuring smooth operations across global time zones with a focus on the Americas region. You'll be the organizational backbone for meetings, events, and communications in a remote, part-time capacity, enabling experts to focus on accelerating grid modernization investments. Your work directly supports the team's ability to coordinate philanthropic funding and technical expertise toward tangible climate impact.

💡 A Day in the Life

Your day might start with coordinating morning meetings across European and Americas time zones, managing calendar conflicts for team members in different countries. You'd spend midday organizing logistics for virtual workshops with philanthropic funders and technical experts, while handling communications between GGC partners. The afternoon could involve preparing materials for upcoming grid modernization discussions and ensuring smooth information flow across the remote team.

🚀 Application Tools

Generate Cover Letter

AI-powered, tailored for European Climate Foundation

Interview Prep

Practice questions for this role

🎯 Who European Climate Foundation Is Looking For

  • Has proven experience supporting remote, globally distributed teams across multiple time zones (particularly Americas-focused coordination)
  • Demonstrates exceptional organizational skills with experience managing complex calendars, virtual meetings, and international event logistics
  • Shows genuine interest in climate/energy issues and understands the unique challenges of working in a philanthropic/technical collaborative environment
  • Possesses strong communication skills with ability to adapt to different stakeholders (philanthropic funders, technical experts, civil society partners)

📝 Tips for Applying to European Climate Foundation

1

Highlight specific experience coordinating across time zones, especially Americas-focused scheduling with European colleagues

2

Demonstrate understanding of the unique 'collaborative Secretariat' model by mentioning experience with multi-stakeholder initiatives

3

Show how you've supported technical or climate-focused teams previously, even if in different sectors

4

Emphasize remote work proficiency with specific tools/platforms mentioned in the job posting or common in international NGOs

5

Tailor your application to show you understand this isn't just administrative support but enabling climate action through operational excellence

✉️ What to Emphasize in Your Cover Letter

['Your experience with remote coordination across global time zones, particularly between Americas and Europe', 'Specific examples of supporting mission-driven organizations or climate/energy initiatives', "How you've managed complex stakeholder communications in previous roles", "Your understanding of GGC's unique role as a collaborative Secretariat bridging philanthropy and technical expertise"]

Generate Cover Letter →

🔍 Research Before Applying

To stand out, make sure you've researched:

  • → GGC's specific projects and partnerships in grid modernization (look beyond the European Climate Foundation main website)
  • → The Pooled fund on International Energy (PIE) and how it operates within the climate philanthropy landscape
  • → Current challenges in global electricity grid modernization and why philanthropic collaboration is needed
  • → The specific time zone challenges of coordinating between European and Americas-based teams

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you manage scheduling across multiple time zones for a team with members in Europe, North America, and South America?
2 Describe your experience supporting technical experts or specialists in previous roles
3 What do you understand about GGC's role in accelerating grid modernization, and how would your work support that mission?
4 How do you prioritize tasks when supporting multiple team members with competing urgent needs?
5 What experience do you have with the tools and platforms used by international remote teams (video conferencing, project management, etc.)?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Applying with generic administrative experience without showing understanding of climate/energy context
  • Failing to demonstrate experience with remote, globally distributed teams
  • Not showing awareness that this role supports a collaborative Secretariat model rather than a traditional corporate executive

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to European Climate Foundation!

← Back to Job Listing Apply Now →