Executive Assistant - Americas
European Climate Foundation
Location
Remote
Type
Part-time
Posted
Dec 21, 2025
Mission
What you will drive
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## Executive Assistant - Americas
**
Belgium
**
Administration
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## Company Description
**About GGC**
Pl Global Grids Catalyst (GGC) is a collaborative Secretariat hosted by the Pooled fund on International Energy (PIE) at the European Climate Foundation. GGC brings together philanthropic funders, civil society, and technical experts to accelerate global investment and modernisation of electricity grids. The Executive Assistant ensures smooth internal coordination and provides the administrative foundation that enables the team to operate effectively and deliver on its mission.
## Position
**About the role **
The Executive Assistant provides comprehensive administrative and logistical support to the Global Grids Catalyst (GGC) team. This role ensures smooth day-to-day operations, effective coordination across global time zones, and well-organised meetings, events, and communications. The Executive Assistant will support the Executive Director, the Program Director – Grid Systems, and the Program Director – Asia, enabling them to focus on strategic, technical, and partnership priorities. This position is central to keeping the team focused, efficient, and well-coordinated.
**Key responsibilities **
*A. Executive Support**** ***
• Manage the Executive Director’s calendar, scheduling, correspondence, and travel arrangements.
• Provide administrative support to the Program Directors, including scheduling, coordination, and meeting preparation.
• Draft, edit, and format correspondence, presentations, and internal communications.
• Maintain a system for tracking priorities, deadlines, and follow-up actions on behalf of leadership.
*B. Meeting & Event Logistics *
• Provide support for logistics for in-person events such as funder meetings, COP side events, retreats, and team workshops.
• Prepare agendas, meeting materials, slide decks, and briefing notes; take and distribute detailed notes as needed.
• Track action items and ensure timely follow-up across team members and partners.
• Setup and operate virtual and hybrid meetings across multiple time zones with careful attention to accessibility and participation.
*C. Operations & Administrative Support *
• Support the ED and PDs invoice processing, reimbursements, vendor payments, and contract coordination with PIE’s operations team.
• Maintain team calendars, contact lists, and knowledge management systems (e.g., shared drives, document libraries).
• Assist with onboarding of new team members, ensuring smooth access to systems and information.
• Help maintain internal workflow processes and ensure clear communication across distributed team members.
• Provide ad hoc administrative support to the Operations Lead and other Secretariat staff as needed.
## Requirements
**Experience and competencies**
*Required Qualifications *
• Minimum 5 years of experience as an Executive Assistant or in administrative support roles.
• Strong organisational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills and strong interpersonal abilities.
• Proficiency in Microsoft Office or Google Workspace and comfort with learning new digital tools.
• Experience coordinating logistics for events, meetings, and international travel.
*Preferred Qualifications *
• Prior experience working in international, remote, or multicultural environments.
• Familiarity with NGO or philanthropic operations.
• High level of discretion and sound judgment when handling sensitive or confidential information.
• Basic knowledge of accounting, procurement, or expense management systems.
## Other information
**What we offer**
• A unique opportunity to work as part of a highly dynamic international team that combines passion for making a difference with a rigorous approach to work.
• Access to an extensive network of close partners with technical expertise, strong international and local change-making experience, and deep knowledge of grantmaking and strategy development.
• A highly flexible, self-managed approach to day-to-day work arrangements.
• An attractive salary at general market rates, cell phone and subscription, laptop.
• Contract type: permanent/indefinite.
**Location**
• Fully remote role, based in the Americas to align with the Executive Director’s schedule.
• Flexibility is required to support coordination across global time zones.
• Occasional travel for Secretariat meetings or major events.
**Start date **
Q1 2026
**How to apply **
Please send your CV and a short cover letter in English.
Apply for this job
Already registered?
**
Apply with LinkedIn
*
##
Already registered?
Login with your account
*
Email
*
Password
Login
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## Not registered? Upload your CV to register and submit your application
The operating system you are using causes the expiration of the uploaded files within one minute: we recommend you to upload the attachments as the last step before sending the application. Otherwise you will be asked to upload the files every 60 seconds.
First Name
Surname
Confirm E-Mail
## Personal Information
Phone Number
Time Zone
Select
(GMT-11) Isole Midway, Samoa
(GMT-10) Hawaii
(GMT-09) Alaska
(GMT-08) San Francisco, LA, Seattle
(GMT-07) Denver
(GMT-06) Chicago, Mexico
(GMT-05) New York, Washington
(GMT-04.30) Caracas
(GMT-04) Santiago, La Paz
(GMT-03) Rio De Janeiro, Brasilia, Buenos Aires, Georgetown
(GMT-02) Recife
(GMT-01) Azores, Cape Verde
(GMT+00) London, Dublin, Lisbon
(GMT+01) Paris, Berlin, Madrid, Roma
(GMT+02) Athens, Cairo, Helsinki
(GMT+03) Moscow, Nairobi, Kuwait
(GMT+03.30) Teheran
(GMT+04) Baku, Abu Dhabi
(GMT+04.30) Kabul
(GMT+05) Karachi
(GMT+05.30) Mumbai, Nuova Delhi
(GMT+06) Dacca
(GMT+06.30) Yangon (Rangoon)
(GMT+07) Bangkok
(GMT+08) Hong Kong
(GMT+09) Tokio
(GMT+09.30) Adelaide, Darwin
(GMT+10) Sidney
(GMT+11) Noumea
(GMT+12) Wellington, New Zealand, Fiji
## Additional Information
Salary Expectation
Expected Gross Salary
Period
Select
Monthly
Annual
Right to Work
Please select
Select
I am authorised to work in this country for any employer
I am authorised to work in this country for my present employer only
I require sponsoring to work in this country
My status to work in this country is unknown
## Cover Letter
Choose File
Click here (or drag and drop) to** Upload a file**
pdf, doc, docx, xls, xlsx, ppt, pptx, odt, odp, ods, txt, rtf, jpg, jpeg, gif, png(Max: 2 MB)
## Other Information
Where did you find this job announcement?
Community.iisd.org
Devex.com
Diversitydashboard.co.uk
Diversityjobsite.co.uk
Ethnicjobsite.co.uk
Inclusivecompanies.co.uk
Indeed.com
Jobs.euractive.com
Monster.com
Ngojobboard.com
None of the above
DevNetjobs.org
ECF website
Eurobrussels.com
LinkedIn
ReliefWeb.int
## Portfolio
Examples of any relevant digital content from your existing portfolio
Portfolio
Click here (or drag and drop) to** Upload a file**
pdf, doc, docx, xls, xlsx, ppt, pptx, odt, odp, ods, txt, rtf, jpg, jpeg, gif, png(Max: 2 MB)
Examples of any relevant digital content from your existing portfolio
##
...
Profile
What makes you a great fit
**
Back to job description
## Executive Assistant - Americas
**
Belgium
**
Administration
Apply for this job
**
Share
Share via link
https://cezanneondemand.intervieweb.it/europeanclimate/jobs/executive-assistant-americas-59740/en/ https://cezanneondemand.intervieweb.it/europeanclimate/jobs/executive-assistant-americas-59740/en/
Copy
Share on social media
**
Scan the QR code to easily share it on mobile devices. You can also download it to print or send it as an image
Download
**
## Company Description
**About GGC**
Pl Global Grids Catalyst (GGC) is a collaborative Secretariat hosted by the Pooled fund on International Energy (PIE) at the European Climate Foundation. GGC brings together philanthropic funders, civil society, and technical experts to accelerate global investment and modernisation of electricity grids. The Executive Assistant ensures smooth internal coordination and provides the administrative foundation that enables the team to operate effectively and deliver on its mission.
## Position
**About the role **
The Executive Assistant provides comprehensive administrative and logistical support to the Global Grids Catalyst (GGC) team. This role ensures smooth day-to-day operations, effective coordination across global time zones, and well-organised meetings, events, and communications. The Executive Assistant will support the Executive Director, the Program Director – Grid Systems, and the Program Director – Asia, enabling them to focus on strategic, technical, and partnership priorities. This position is central to keeping the team focused, efficient, and well-coordinated.
**Key responsibilities **
*A. Executive Support**** ***
• Manage the Executive Director’s calendar, scheduling, correspondence, and travel arrangements.
• Provide administrative support to the Program Directors, including scheduling, coordination, and meeting preparation.
• Draft, edit, and format correspondence, presentations, and internal communications.
• Maintain a system for tracking priorities, deadlines, and follow-up actions on behalf of leadership.
*B. Meeting & Event Logistics *
• Provide support for logistics for in-person events such as funder meetings, COP side events, retreats, and team workshops.
• Prepare agendas, meeting materials, slide decks, and briefing notes; take and distribute detailed notes as needed.
• Track action items and ensure timely follow-up across team members and partners.
• Setup and operate virtual and hybrid meetings across multiple time zones with careful attention to accessibility and participation.
*C. Operations & Administrative Support *
• Support the ED and PDs invoice processing, reimbursements, vendor payments, and contract coordination with PIE’s operations team.
• Maintain team calendars, contact lists, and knowledge management systems (e.g., shared drives, document libraries).
• Assist with onboarding of new team members, ensuring smooth access to systems and information.
• Help maintain internal workflow processes and ensure clear communication across distributed team members.
• Provide ad hoc administrative support to the Operations Lead and other Secretariat staff as needed.
## Requirements
**Experience and competencies**
*Required Qualifications *
• Minimum 5 years of experience as an Executive Assistant or in administrative support roles.
• Strong organisational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills and strong interpersonal abilities.
• Proficiency in Microsoft Office or Google Workspace and comfort with learning new digital tools.
• Experience coordinating logistics for events, meetings, and international travel.
*Preferred Qualifications *
• Prior experience working in international, remote, or multicultural environments.
• Familiarity with NGO or philanthropic operations.
• High level of discretion and sound judgment when handling sensitive or confidential information.
• Basic knowledge of accounting, procurement, or expense management systems.
## Other information
**What we offer**
• A unique opportunity to work as part of a highly dynamic international team that combines passion for making a difference with a rigorous approach to work.
• Access to an extensive network of close partners with technical expertise, strong international and local change-making experience, and deep knowledge of grantmaking and strategy development.
• A highly flexible, self-managed approach to day-to-day work arrangements.
• An attractive salary at general market rates, cell phone and subscription, laptop.
• Contract type: permanent/indefinite.
**Location**
• Fully remote role, based in the Americas to align with the Executive Director’s schedule.
• Flexibility is required to support coordination across global time zones.
• Occasional travel for Secretariat meetings or major events.
**Start date **
Q1 2026
**How to apply **
Please send your CV and a short cover letter in English.
Apply for this job
Already registered?
**
Apply with LinkedIn
*
##
Already registered?
Login with your account
*
Email
*
Password
Login
Password Recovery
## Not registered? Upload your CV to register and submit your application
The operating system you are using causes the expiration of the uploaded files within one minute: we recommend you to upload the attachments as the last step before sending the application. Otherwise you will be asked to upload the files every 60 seconds.
First Name
Surname
Confirm E-Mail
## Personal Information
Phone Number
Time Zone
Select
(GMT-11) Isole Midway, Samoa
(GMT-10) Hawaii
(GMT-09) Alaska
(GMT-08) San Francisco, LA, Seattle
(GMT-07) Denver
(GMT-06) Chicago, Mexico
(GMT-05) New York, Washington
(GMT-04.30) Caracas
(GMT-04) Santiago, La Paz
(GMT-03) Rio De Janeiro, Brasilia, Buenos Aires, Georgetown
(GMT-02) Recife
(GMT-01) Azores, Cape Verde
(GMT+00) London, Dublin, Lisbon
(GMT+01) Paris, Berlin, Madrid, Roma
(GMT+02) Athens, Cairo, Helsinki
(GMT+03) Moscow, Nairobi, Kuwait
(GMT+03.30) Teheran
(GMT+04) Baku, Abu Dhabi
(GMT+04.30) Kabul
(GMT+05) Karachi
(GMT+05.30) Mumbai, Nuova Delhi
(GMT+06) Dacca
(GMT+06.30) Yangon (Rangoon)
(GMT+07) Bangkok
(GMT+08) Hong Kong
(GMT+09) Tokio
(GMT+09.30) Adelaide, Darwin
(GMT+10) Sidney
(GMT+11) Noumea
(GMT+12) Wellington, New Zealand, Fiji
## Additional Information
Salary Expectation
Expected Gross Salary
Period
Select
Monthly
Annual
Right to Work
Please select
Select
I am authorised to work in this country for any employer
I am authorised to work in this country for my present employer only
I require sponsoring to work in this country
My status to work in this country is unknown
## Cover Letter
Choose File
Click here (or drag and drop) to** Upload a file**
pdf, doc, docx, xls, xlsx, ppt, pptx, odt, odp, ods, txt, rtf, jpg, jpeg, gif, png(Max: 2 MB)
## Other Information
Where did you find this job announcement?
Community.iisd.org
Devex.com
Diversitydashboard.co.uk
Diversityjobsite.co.uk
Ethnicjobsite.co.uk
Inclusivecompanies.co.uk
Indeed.com
Jobs.euractive.com
Monster.com
Ngojobboard.com
None of the above
DevNetjobs.org
ECF website
Eurobrussels.com
LinkedIn
ReliefWeb.int
## Portfolio
Examples of any relevant digital content from your existing portfolio
Portfolio
Click here (or drag and drop) to** Upload a file**
pdf, doc, docx, xls, xlsx, ppt, pptx, odt, odp, ods, txt, rtf, jpg, jpeg, gif, png(Max: 2 MB)
Examples of any relevant digital content from your existing portfolio
##
...