Application Guide

How to Apply for Executive assistant

at AECOM

🏢 About AECOM

AECOM is a global infrastructure consulting firm focused on sustainable development, making it unique for professionals who want to contribute to projects with lasting environmental and social impact. Working at AECOM means being part of a company that designs and builds critical infrastructure—from transportation systems to water solutions—while prioritizing innovation and sustainability. This remote Executive Assistant role offers the chance to support leadership at a company that shapes the built environment worldwide.

About This Role

This Executive Assistant role provides high-level support to the Managing Director and senior leaders at AECOM, involving calendar management, travel coordination, and confidential communication handling. The position is impactful because it enables the leadership team to focus on strategic initiatives in sustainable infrastructure, directly contributing to the company's mission. As a remote role, it requires exceptional self-management and the ability to handle logistics across time zones for a globally operating firm.

💡 A Day in the Life

A typical day might start with reviewing and prioritizing emails for the Managing Director, scheduling critical meetings across time zones, and coordinating travel arrangements for an upcoming international project. Throughout the day, you could draft communications, prepare expense reports, and manage logistics for senior leadership, all while ensuring confidentiality in a remote work environment.

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🎯 Who AECOM Is Looking For

  • Has 3+ years of experience as an Executive Assistant supporting C-suite or senior executives in a professional services, engineering, or infrastructure-related industry.
  • Demonstrates mastery of Microsoft Office Suite, especially Outlook and Teams, with experience managing complex calendars and coordinating international travel.
  • Possesses high discretion and experience handling sensitive information, such as financial data or strategic plans, common in a publicly traded company like AECOM.
  • Is adept at stakeholder engagement, able to communicate professionally with internal teams, clients, and partners in a remote setting.

📝 Tips for Applying to AECOM

1

Highlight any experience supporting executives in engineering, construction, or environmental sectors, as AECOM's work is highly technical and project-based.

2

Emphasize your proficiency with Microsoft SharePoint and Teams, as these are critical for remote collaboration at AECOM.

3

Tailor your resume to show how you've managed logistics for executives in a remote or hybrid environment, given this role's location.

4

Include metrics in your application, such as the number of executives supported or travel events coordinated, to demonstrate organizational capacity.

5

Research AECOM's recent projects (e.g., sustainable infrastructure initiatives) and mention one in your application to show alignment with their mission.

✉️ What to Emphasize in Your Cover Letter

["Explain how your executive support experience aligns with AECOM's focus on sustainability and infrastructure, citing a specific company project or value.", 'Detail your ability to manage confidential information, such as financial or strategic data, which is crucial in a publicly traded firm like AECOM.', 'Describe your experience coordinating domestic and international travel, including itinerary planning and expense reporting, for senior leaders.', "Highlight your proficiency with Microsoft Office tools, especially Outlook and Teams, and how you've used them in remote work settings."]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review AECOM's sustainability reports and recent projects (e.g., their work on renewable energy or water management) to understand their impact.
  • → Explore AECOM's corporate structure and leadership team on their website to identify the Managing Director and senior members you might support.
  • → Look into AECOM's use of technology for remote work, such as their collaboration tools or digital transformation initiatives.
  • → Study AECOM's core values and mission statement to align your application with their focus on 'building sustainable legacies.'

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How have you managed competing priorities for multiple executives in a remote environment?
2 Describe a time you handled highly confidential information, such as merger discussions or financial reports, with discretion.
3 How do you coordinate international travel and logistics, including visa requirements or time-zone challenges, for senior leaders?
4 What strategies do you use to manage executive calendars and inboxes to optimize productivity?
5 How do you engage with stakeholders, both internal and external, in a remote setting to support executive communications?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application without mentioning AECOM's focus on infrastructure or sustainability.
  • Failing to provide specific examples of handling confidential information or supporting senior executives in a professional setting.
  • Not demonstrating proficiency in Microsoft Office tools, especially for remote collaboration, which is essential for this role.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to AECOM!

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