Events Associate

As an Events Associate at IAPS, you will be central to elevating key programs and events:

• Independently manage logistics for the AI Policy Fellowship (2 cohorts per year, ~30 fellows each), including hotel contracts, catering, travel arrangements, and on-site support during kickoff weeks in Washington, D.C.
• Execute all event logistics for the annual Alexandria Forum (~50-person senior leader conference), from venue selection through post-event follow-up, including catering, AV, materials, and attendee travel.
• Manage logistics for policy roundtables, social events, and all-staff retreats, including venue booking, catering, RSVP management, and day-of support for events ranging from 10-30 people.
• Support planning and logistics for coworking trips and smaller convenings for IAPS teams (~2-5 times annually), collaborating with relevant teams to execute delegated tasks.

This role builds the field of AI policy through high-impact convenings, making careers more impactful, forging critical relationships, and advancing AI policy conversations at the highest levels.

We are looking for candidates with the following experience and skills:

• At least 1+ year of relevant event planning or operations experience, with a proven track record of independently managing logistics for events of 30-100+ attendees and building vendor relationships.
• Exceptional attention to detail, strong relationship-building skills, and professional communication skills for interacting with senior policymakers and external partners.
• Ability to problem-solve quickly, manage competing priorities under compressed timelines, and handle last-minute changes with grace, along with strong project management skills.
• Willingness to work irregular hours during major events (evenings/weekends as needed) and an understanding of D.C. professional dynamics and protocol; experience with hotel/venue contracts and event design is preferred but not required.

Compensation and benefits include:

• Annual salary: $66,000 – $88,000 (pre-tax) per year, with exact salary based on prior relevant experience according to IAPS's salary algorithm.
• Comprehensive global benefits package, including generous health insurance.
• Generous paid time off (PTO) leave and unpaid leave, including unlimited vacation with a minimum 30 days.

The Institute for AI Policy and Strategy is a nonprofit that aims to reduce risks related to the development and deployment of frontier AI systems by producing research for policy recommendations.