Application Guide

How to Apply for Donations Administrator

at Against Malaria Foundation

🏢 About Against Malaria Foundation

The Against Malaria Foundation is unique for its 100% donation model where all public donations directly fund mosquito nets, with operational costs covered separately. Working here means contributing to one of the most cost-effective global health interventions, with AMF consistently receiving top ratings from charity evaluators like GiveWell for transparency and impact.

About This Role

As a Donations Administrator at AMF, you'll be the critical link ensuring every donation is accurately tracked and donors understand how their contributions translate into specific malaria prevention outcomes. This role directly supports AMF's renowned transparency by maintaining precise records that show donors exactly which communities receive nets funded by their gifts.

💡 A Day in the Life

Your day typically starts with reconciling overnight donations from global time zones across bank transfers, online platforms, and occasional cheques, followed by responding to donor emails about specific gift allocations. Afternoons involve data cleaning and analysis to ensure all donations are accurately matched to net distribution records, with occasional investigative work to resolve any discrepancies before end-of-day reporting.

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Interview Prep

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🎯 Who Against Malaria Foundation Is Looking For

  • Has hands-on experience with donation reconciliation across multiple platforms (bank transfers, online portals, cheques) and can demonstrate accuracy in financial record-keeping
  • Possesses strong email communication skills specifically for donor relations, able to convey impact while maintaining professional tone with diverse stakeholders
  • Is proficient in data cleaning and analysis using tools like Excel or databases to identify discrepancies and ensure donation tracking integrity
  • Shows genuine interest in global health metrics and understands how accurate donation processing enables AMF's transparent reporting on net distributions

📝 Tips for Applying to Against Malaria Foundation

1

Quantify your donation processing experience - mention specific volumes (e.g., 'processed 200+ monthly donations across 3 platforms') and reconciliation accuracy rates

2

Demonstrate familiarity with AMF's impact metrics by referencing their reporting (e.g., nets distributed per donation amount, country-specific distributions)

3

Highlight any experience with charity-specific platforms like fundraising portals or donor management systems used in nonprofit settings

4

Show understanding of AMF's 100% donation model by explaining how your role ensures operational efficiency that supports this structure

5

Include examples of investigative approaches you've used to resolve donation discrepancies or improve tracking accuracy

✉️ What to Emphasize in Your Cover Letter

['Your specific experience with donation reconciliation across multiple payment methods and platforms', "How you've previously managed donor communications to maintain relationships while ensuring accurate record-keeping", 'Your approach to data cleaning and analysis for tracking purposes, with examples of improving accuracy or efficiency', "Why AMF's evidence-based, transparent approach to malaria prevention resonates with your professional values"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → AMF's specific impact metrics - understand how many nets are distributed per donation amount and in which countries
  • → The charity's transparency documents and annual reports to understand their reporting structure
  • → GiveWell's evaluation of AMF and why it's consistently top-rated for cost-effectiveness
  • → Recent AMF net distribution campaigns and how donation tracking supports these initiatives
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk us through how you would reconcile a discrepancy between bank transfer records and online donation platform data
2 Describe your approach to email communication when a donor questions where their specific donation was allocated
3 How would you handle data cleaning for donation records from multiple countries with different currency formats?
4 What metrics would you track to ensure donation processing efficiency and accuracy?
5 How do you stay organized when managing simultaneous tasks like daily reconciliation, donor emails, and data analysis?
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⚠️ Common Mistakes to Avoid

  • Generic applications that don't address AMF's specific 100% donation model or malaria prevention focus
  • Failing to demonstrate concrete experience with donation reconciliation across multiple platforms
  • Overlooking the importance of data accuracy in applications - AMF's reputation relies on precise tracking

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Against Malaria Foundation!

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