Application Guide

How to Apply for Development Operations Associate

at CoachArt

🏢 About CoachArt

CoachArt is a fully remote nonprofit uniquely focused on providing arts, athletics, and STEM experiences to children impacted by chronic illness. Their mission-driven approach combines creativity with compassion, offering a meaningful workplace for those who want to make a tangible difference in children's lives while enjoying the flexibility of remote work.

About This Role

As a Development Operations Associate at CoachArt, you'll manage donor data in Salesforce, execute donor stewardship communications, and support fundraising campaigns and events. This role is impactful because your work directly enables the organization to secure resources that fund life-changing experiences for children with chronic illnesses.

💡 A Day in the Life

A typical day might start with reviewing and updating donor records in Salesforce, ensuring data accuracy for upcoming campaigns. You'd then draft personalized acknowledgment emails for recent donors, collaborate with the marketing team on segmented communication strategies, and prepare prospect lists for an upcoming virtual fundraising event—all while participating in remote team check-ins to align development efforts with program needs.

🚀 Application Tools

Generate Cover Letter

AI-powered, tailored for CoachArt

Interview Prep

Practice questions for this role

🎯 Who CoachArt Is Looking For

  • Has hands-on experience with Salesforce workflows, data hygiene, and integrations (not just basic data entry)
  • Demonstrates meticulous attention to detail in managing donor data and communications, with proven organizational skills using G-Suite
  • Can work independently as a problem-solver while collaborating effectively with cross-functional teams (operations, programs, marketing)
  • Shows genuine passion for CoachArt's mission through volunteer experience, personal connections to chronic illness, or previous nonprofit work

📝 Tips for Applying to CoachArt

1

Highlight specific Salesforce experience beyond basic use—mention workflows you've built, integrations you've managed, or data hygiene processes you've implemented

2

Quantify your impact in previous roles (e.g., 'managed 500+ donor records with 99% accuracy' or 'executed segmented campaigns that increased donor retention by X%')

3

Demonstrate remote work discipline by mentioning tools or systems you've used to stay organized and collaborative in distributed teams

4

Research CoachArt's current campaigns or events and suggest one specific idea for how you could support their development operations

5

Connect your personal values to CoachArt's mission—explain why working with children impacted by chronic illness matters to you

✉️ What to Emphasize in Your Cover Letter

['Your hands-on experience with Salesforce or similar CRM systems, specifically mentioning workflows, integrations, or data management', "Examples of how you've managed donor stewardship through acknowledgments, receipts, or segmented communications", 'Your ability to work independently in a remote setting while collaborating cross-functionally with teams like marketing and programs', "A personal connection to or passion for CoachArt's mission of supporting children with chronic illnesses"]

Generate Cover Letter →

🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore CoachArt's current programs and events on their website to understand what specific activities they offer children
  • → Review their annual report or recent news to identify their key fundraising campaigns and donor recognition practices
  • → Learn about common chronic illnesses affecting children to better understand the population CoachArt serves
  • → Investigate their remote work culture through employee testimonials or social media to understand team dynamics
Visit CoachArt's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through a specific Salesforce workflow you created or improved to enhance donor management efficiency
2 How would you handle a situation where donor data in Salesforce appears inconsistent or incomplete?
3 Describe your experience coordinating logistics for fundraising events while working remotely
4 How do you balance attention to detail in data management with the need for strategic thinking in development operations?
5 What about CoachArt's mission specifically resonates with you, and how would that motivation translate to your daily work?
Practice Interview Questions →

⚠️ Common Mistakes to Avoid

  • Applying with generic nonprofit experience without highlighting specific CRM (especially Salesforce) and development operations skills
  • Failing to demonstrate remote work capabilities or mentioning preferences for in-office collaboration
  • Submitting a cover letter that doesn't explicitly connect your values to CoachArt's mission of serving children with chronic illnesses

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to CoachArt!

← Back to Job Listing Apply Now →