Application Guide

How to Apply for Conference Coordinator

at California IT in Education (CITE)

🏢 About California IT in Education (CITE)

California IT in Education (CITE) is a unique nonprofit professional association dedicated exclusively to supporting K-12 educational technology professionals in California. Working here means contributing directly to improving technology integration in schools across the state, with a mission-driven focus that combines educational impact with technical expertise. This is an opportunity to join a specialized community that bridges technology and education in meaningful ways.

About This Role

As Conference Coordinator at CITE, you'll be the operational backbone for their educational technology conferences, managing everything from registration systems to on-site support for K-12 technologists. This role is impactful because you'll directly facilitate professional development opportunities for educators across California, ensuring smooth conference experiences that enable knowledge sharing and networking within the educational technology community. Your work supports CITE's mission of developing educational technology professionals throughout the state.

💡 A Day in the Life

A typical day might involve managing conference registration inquiries from California school districts in the morning, updating the conference website with new session information, and coordinating with corporate sponsors about their conference deliverables. You'll likely balance immediate customer service needs with longer-term project management tasks in Asana, while preparing for on-site conference support periods that require travel to California locations.

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Interview Prep

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🎯 Who California IT in Education (CITE) Is Looking For

  • Has hands-on experience with conference management tools like eShow EMS or Novi, specifically for educational or nonprofit events
  • Demonstrates proven ability to manage multiple stakeholders including corporate sponsors, educational professionals, and internal teams simultaneously
  • Possesses strong technical aptitude with Microsoft O365, Google Workspace, and Asana, plus willingness to learn CITE's specific systems
  • Shows experience balancing detailed administrative tasks (registration management) with dynamic on-site conference support

📝 Tips for Applying to California IT in Education (CITE)

1

Highlight any experience with educational technology conferences or K-12 professional development events specifically

2

Mention specific experience with eShow EMS, Novi, or similar conference management platforms if you have it - this is explicitly preferred

3

Demonstrate understanding of CITE's nonprofit mission by connecting your experience to supporting educational professionals

4

Include examples of managing corporate sponsors in an educational or nonprofit context

5

Show how you've handled registration systems for events with multiple stakeholder groups (educators, sponsors, vendors)

✉️ What to Emphasize in Your Cover Letter

['Your specific experience with conference registration systems and website management for professional events', 'Examples of supporting educational or technology-focused conferences and understanding K-12 professional development needs', 'Ability to manage corporate sponsor relationships while maintaining educational focus', 'Experience working remotely while coordinating in-person event logistics']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Review CITE's past annual conferences - look at their websites, schedules, and sponsor lists
  • → Understand California's K-12 educational technology landscape and current challenges
  • → Research CITE's corporate affiliate program and current sponsors
  • → Look into recent educational technology trends in California schools
Visit California IT in Education (CITE)'s Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you handle registration issues for a school district registering multiple attendees with different needs?
2 Describe your experience managing conference websites and updating event information dynamically
3 How would you coordinate with CITE's Corporate Affiliate Sponsor lead to ensure sponsor deliverables are met?
4 What strategies would you use to support attendees at the on-site registration help desk during peak times?
5 How do you prioritize tasks when managing both long-term conference planning and immediate registration inquiries?
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⚠️ Common Mistakes to Avoid

  • Applying with generic event planning experience without connecting it to educational technology or nonprofit contexts
  • Not demonstrating specific technical proficiency with the mentioned platforms (O365, Asana, Google)
  • Failing to show understanding of CITE's specific mission serving K-12 technologists in California

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to California IT in Education (CITE)!

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