Application Guide

How to Apply for Communications and Administrative Coordinator

at California Water Data Consortium

🏢 About California Water Data Consortium

The California Water Data Consortium is a unique nonprofit focused on transforming water management through data accessibility in California. Working here means contributing to environmental sustainability by ensuring water decisions are informed by timely, accurate, and publicly available data, which directly supports California's long-term ecological and community success.

About This Role

This part-time Communications and Administrative Coordinator role involves managing both internal coordination (scheduling board meetings, tracking action items in Asana) and external communications (drafting social media posts for LinkedIn/Bluesky, creating newsletter content). It's impactful because you'll help streamline operations and amplify the Consortium's mission of data-driven water management across California.

💡 A Day in the Life

A typical day might start with scheduling upcoming board meetings and drafting social media posts for LinkedIn about water data initiatives. Later, you could take notes during a steering committee meeting, track action items in Asana, and wrap up by editing a blog post for the Consortium's WordPress site, all while managing part-time hours remotely.

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🎯 Who California Water Data Consortium Is Looking For

  • Has 2-3 years of experience in nonprofit communications or administrative support, with proven ability to draft clear, error-free content for social media and newsletters
  • Demonstrates strong organizational skills using tools like Asana and Microsoft/Google suites to manage multiple priorities, such as meeting logistics and content calendars
  • Shows attention to detail in tasks like taking meeting notes, tracking action items, and maintaining organized records of communications
  • Is adaptable to remote work and can handle scheduling across different time zones for board and committee meetings

📝 Tips for Applying to California Water Data Consortium

1

Highlight specific experience with WordPress, Asana, and social media platforms like LinkedIn and Bluesky/Twitter/X in your resume

2

Include examples of drafting content for newsletters or blogs related to environmental, data, or nonprofit sectors

3

Mention any familiarity with California water issues or data management to show alignment with the Consortium's mission

4

Emphasize part-time availability and ability to manage competing deadlines in a remote setting

5

Provide a writing sample, such as a social media post or blog excerpt, that demonstrates clarity and attention to grammar

✉️ What to Emphasize in Your Cover Letter

["Explain why you're passionate about the Consortium's mission of data-informed water management in California", 'Detail your experience with administrative coordination, such as scheduling meetings for boards or committees and using Asana for task tracking', 'Showcase your communications skills by referencing specific projects where you drafted social media content or newsletters', 'Highlight your ability to work remotely and manage part-time hours effectively while meeting deadlines']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore the Consortium's website and blog to understand their current projects and communication style
  • → Review their social media presence on LinkedIn and Bluesky/Twitter/X to see what topics they emphasize
  • → Learn about key California water issues, such as drought management or data accessibility initiatives, to contextualize the role
  • → Look into the Consortium's board and steering committee members to understand their stakeholder network
Visit California Water Data Consortium's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe your process for scheduling and coordinating logistics for in-person convenings or remote board meetings
2 How would you approach drafting social media posts for LinkedIn and Bluesky to engage stakeholders in water data topics?
3 Share an example of how you've used Asana or similar tools to track action items and maintain organized records
4 What strategies do you use to manage multiple priorities, like newsletter deadlines and meeting coordination, in a part-time role?
5 How familiar are you with California water issues, and how would you communicate technical data topics to a public audience?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic cover letter that doesn't mention the Consortium's focus on water data or nonprofit operations
  • Overlooking the part-time requirement by not addressing availability or time management strategies
  • Failing to provide specific examples of using tools like Asana, WordPress, or social media platforms in past roles

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to California Water Data Consortium!

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