Campaign & Administrative Assistant

Primary Responsibilities

• Collaborating with team to refine outreach materials, templates and processes
• Researching leads and opportunities for screenings and ancillary events; creating briefing documents and taking meeting notes; tracking and routing any prospective funding, distribution, or press-related leads to other team members
• Outreach to prospective partners for screening and ancillary events/programs
• Communication and coordination with prospective and confirmed event partners
• Promotional activities and support (e.g. creating graphics and event listings from templates, executing social media and limited paid advertising through social platforms, distribution of marketing materials to partners)
• Web site/event platform updates (e.g. publishing/updating screening & event information)
• Event coordination and support activities as assigned, such as confirming logistics and run-of-show plans; communication/coordination with all parties (e.g. venues, partners, volunteers, and any speakers) - some limited travel may be required for key event(s)
• Travel related research/logistics/support
• Expense tracking, invoicing in coordination with administrative team
• In progress and summary tracking/reporting of audience, sales, and donations data
• Managing event documentation (e.g. organizing and light editing of photos/clips, etc.)
• PR coordination - scheduling interviews, appearances, materials/comms
• Collaborating on fundraising efforts as needed including providing tour content and data for funding proposals and reports
• Collaborating with the team to iterate on our approach and strategize subsequent phases of the film's distribution campaign (e.g. virtual and hosted events, streaming, educational, broadcast)
• Back-up administrative support including covering core operations during primary admin's time off (scheduling, communications/marketing, file and database management, supporting/coordinating fundraising efforts such as grant applications, crowd funding campaigns and grant reports)
• Other responsibilities as requested

This role creates positive change by supporting a national screening tour and impact programming for a documentary film that aims to humanize end-of-life care, improving medical education and healthcare outcomes through storytelling.

Required qualities, skills and experience:

• Minimum 2 years professional experience in a relevant role (film campaign/impact producing; project or program administration; outreach and partner relations; PR or marketing communications; fundraising support, events management and/or executive or administrative support)
• Some professional experience with external communications (e.g. outreach, social media, marketing, newsletters, or donor relations)
• Some experience using Salesforce (or comparable CRM or database tool) for tracking institutional contacts or outreach activities
• Some experience using Asana (or comparable project management tool) for project/task management
• Strong verbal and written communication skills
• Strong attention to detail and project management skills (ability to prioritize, track and execute on a variety of tasks)
• Comfortable working with, tracking, summarizing, and presenting basic data in spreadsheets & reports (e.g. audience, social media/ads tracking)
• An entrepreneurial, flexible mindset; adaptability
• Ability to thrive in a fast paced, variable, interactive environment

Compensation, perks, culture highlights:

• Salary range: $32.50-37.50/hour DOE
• Temporary, project-based, part time (generally 30 hrs/week), hourly
• Start date: Flexible between March 9 - 27, 2026 (March 9 is ideal)
• End date: 6 months (commitment required; extension or new role may be offered if sufficient funding is secured)
• Remote or hybrid (on Pacific Time); some travel for screening events
• High energy, goal-oriented, and results-driven team
• Values diversity and strives to bring together a range of talents

Reel Medicine Media is a small non-profit organization whose mission is to humanize end-of-life care through the power of storytelling. Founded by ICU/Palliative Care doctor Jessica Zitter, Reel Medicine Media has three primary programmatic areas: producing documentary film and media campaigns, developing educational programs for physicians, and delivering thought leadership through speaking engagements.