Application Guide

How to Apply for Administrative Professional

at Apollo

🏢 About Apollo

Apollo is an innovative capital solutions firm focused on sustainable and impactful investing, distinguishing itself by aligning financial growth with positive environmental and social outcomes. Working here offers the opportunity to support professionals driving meaningful investments while enjoying the flexibility of a fully remote position.

About This Role

This Administrative Professional role at Apollo involves managing complex calendars, coordinating detailed travel plans, organizing meetings and off-sites, and processing expenses via Concur. The position is impactful because it enables investment professionals to focus on sustainable investing by handling critical logistical and administrative functions that support Apollo's mission-driven work.

💡 A Day in the Life

A typical day involves coordinating across time zones to schedule meetings for investment professionals, arranging international travel for upcoming sustainable investing conferences, processing expense reports through Concur, and proactively managing calendar conflicts. You'll balance immediate scheduling needs with longer-term planning for off-site events while maintaining confidentiality in all communications.

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🎯 Who Apollo Is Looking For

  • Has a Bachelor's degree OR 4+ years of administrative experience, with proven ability to manage executive calendars and complex travel arrangements
  • Demonstrates strong initiative and ownership, proactively anticipating needs in a remote work environment without direct supervision
  • Possesses exemplary interpersonal skills to handle sensitive situations and communicate effectively with diverse stakeholders across time zones
  • Is highly proficient in Microsoft Outlook for calendar management and has advanced skills in Excel, Word, and PowerPoint for reporting and presentation support

📝 Tips for Applying to Apollo

1

Highlight specific experience with Concur expense management system in your resume, as this is explicitly mentioned in the job description

2

Quantify your administrative achievements (e.g., 'managed calendars for 3 executives simultaneously,' 'coordinated international travel to 5+ countries') to demonstrate the 'extensive' experience required

3

Emphasize your ability to work independently in a remote setting, as this is a fully remote position at Apollo

4

Tailor your application to mention sustainable investing or impact-focused work environments, showing alignment with Apollo's mission

5

Include specific examples of handling 'sensitive and confidential situations' in previous roles, as this is explicitly listed as a required qualification

✉️ What to Emphasize in Your Cover Letter

["Demonstrate understanding of Apollo's focus on sustainable and impactful investing and how administrative support enables this mission", 'Provide concrete examples of managing complex calendars and travel arrangements, especially in remote or distributed work environments', 'Highlight proactive problem-solving skills and ownership mentality with specific anecdotes', 'Showcase proficiency in Microsoft Outlook and the Concur system with measurable results from previous experience']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Research Apollo's specific sustainable investment funds and initiatives to understand their impact focus areas
  • → Learn about the Concur expense management system if not already familiar, as it's specifically mentioned in the job description
  • → Understand the challenges of remote administrative support and be prepared to discuss best practices
  • → Explore Apollo's company culture and values to align your application with their organizational priorities

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe your experience managing complex executive calendars across multiple time zones in a remote work setting
2 Walk me through how you would coordinate international travel with visa requirements for Apollo professionals attending sustainable investing conferences
3 How do you prioritize competing scheduling demands when multiple executives need simultaneous support?
4 Share an example of how you handled a sensitive or confidential administrative situation
5 What strategies do you use to proactively anticipate administrative needs before being asked?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application without mentioning Apollo's focus on sustainable investing or the specific systems mentioned (Concur, Microsoft Outlook)
  • Failing to provide specific examples of complex calendar management or travel coordination experience
  • Not addressing how you would handle the remote nature of the position and work independently without direct supervision

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

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Good luck with your application to Apollo!

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