Application Guide

How to Apply for Administrative Event Support - Remote

at The International Focusing Institute

🏢 About The International Focusing Institute

The International Focusing Institute is a unique cross-cultural non-profit that supports a global community practicing Focusing, a mind-body approach to personal growth. Working here means contributing to an organization that values mindfulness, international perspectives, and helping people worldwide develop greater self-awareness through this specific philosophy.

About This Role

This Administrative Event Support role is crucial for ensuring the smooth operation of the Institute's global events and online meetings. You'll be the backbone of event logistics using CiviCRM, managing everything from setup to follow-up, which directly supports the Institute's mission of connecting Focusing practitioners across cultures and time zones.

💡 A Day in the Life

A typical day involves checking CiviCRM for upcoming event tasks, coordinating Zoom or Skype setups for international meetings, and handling event follow-ups like attendance tracking or materials distribution. You'll work independently while ensuring all administrative details for global events are managed accurately and timely across different time zones.

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🎯 Who The International Focusing Institute Is Looking For

  • Someone who is detail-oriented and can work independently while managing multiple event timelines in CiviCRM
  • Available daily with flexible hours to accommodate international time zones for event follow-ups
  • Legally authorized to work in the USA with comfort learning new online platforms (CiviCRM training provided)
  • Bilingual abilities are a significant plus for communicating with the Institute's international membership base

📝 Tips for Applying to The International Focusing Institute

1

Mention any experience with membership management systems (even if not CiviCRM specifically) and emphasize your ability to learn new platforms quickly

2

Highlight your availability for daily check-ins and flexibility with hours, as this is explicitly mentioned in the requirements

3

If bilingual, specify which languages and how this could help with international member communication

4

Demonstrate your attention to detail by ensuring your application materials are perfectly formatted and error-free

5

Show awareness of the Institute's mission by briefly mentioning how your administrative skills could support the Focusing community

✉️ What to Emphasize in Your Cover Letter

['Your ability to work independently while maintaining meticulous attention to event details and timelines', 'Experience with online platforms similar to CiviCRM or your quick adaptability to new software systems', 'How your daily availability and flexible schedule align with supporting international events across time zones', "Any cross-cultural experience or language skills that could benefit the Institute's global membership"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Learn about Focusing philosophy and the Institute's specific approach to mind-body awareness
  • → Explore the Institute's website to understand their event types (workshops, trainings, meetings)
  • → Research CiviCRM's basic functionality since it's central to the role, even though training is provided
  • → Look into the Institute's international reach and cultural diversity to understand the community you'd be supporting
Visit The International Focusing Institute's Website →

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe your experience with event management software and how you ensure accuracy in data entry
2 How would you handle coordinating an online event for participants in multiple time zones?
3 What strategies do you use to stay organized and detail-oriented when working independently?
4 How familiar are you with Focusing philosophy, and why does this mission appeal to you?
5 Describe a time you had to learn new software quickly and how you approached the training process
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⚠️ Common Mistakes to Avoid

  • Applying without addressing the daily availability requirement or suggesting limited availability
  • Failing to demonstrate comfort with technology or online platforms in your application
  • Submitting generic materials that don't reference the Institute's specific mission or the event support nature of the role

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to The International Focusing Institute!

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