Application Guide

How to Apply for Administrative Assistant

at RIVET

🏢 About RIVET

RIVET is a unique social purpose brand that empowers Gen Z to drive youth-led social change through micro-funding, storytelling, and brand partnerships. Working here means contributing to a mission-driven organization that combines social impact with innovative funding models, ideal for someone passionate about youth advocacy and creative philanthropy.

About This Role

This Administrative Assistant role is central to RIVET's operations, with 65% of time dedicated to supporting fundraising and brand building by managing full-cycle meeting logistics for the CEO, including research, preparation, and moves management. The role directly impacts RIVET's ability to secure partnerships and funding while ensuring smooth internal operations through CRM management and financial tracking.

💡 A Day in the Life

A typical day might involve preparing research and materials for the CEO's donor meetings in the morning, updating CRM records and processing donations in the afternoon, and coordinating logistics for an upcoming youth mentorship session. You'd balance immediate fundraising support with ongoing operations tasks while potentially working on special projects like event planning or in-kind donation tracking.

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🎯 Who RIVET Is Looking For

  • Has 2-3 years of administrative experience specifically managing complex meeting logistics, outreach, and event coordination, preferably in nonprofit or startup environments
  • Is systems-oriented with hands-on experience implementing and optimizing CRM tools (monday.com experience is explicitly mentioned as valuable)
  • Possesses excellent American English communication skills with demonstrated ability to engage diverse audiences and manage supporter communications
  • Can balance multiple priorities including fundraising support (65%), finance/operations (25%), and special projects while maintaining attention to detail

📝 Tips for Applying to RIVET

1

Highlight specific experience with monday.com or similar CRM platforms in your resume, quantifying how you improved processes or implemented automations

2

Demonstrate your understanding of nonprofit fundraising by mentioning experience with donor communications, moves management, or meeting preparation for executives

3

Show how you've supported youth-focused or social impact initiatives in previous roles, even if volunteer-based

4

Prepare examples of managing full-cycle meeting logistics including research, scheduling, preparation, and follow-up for senior leaders

5

Tailor your application to show how your administrative skills directly support fundraising goals, not just general office tasks

✉️ What to Emphasize in Your Cover Letter

['Your experience with CRM systems and process automation, specifically mentioning monday.com if applicable', 'Examples of managing complex meeting logistics and preparation for executives in mission-driven organizations', 'How your administrative skills have directly supported fundraising, donor relations, or partnership development', "Your passion for youth empowerment and social change, connecting it to RIVET's specific mission"]

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → RIVET's specific micro-funding model and how they leverage storytelling for social change
  • → Current brand partnerships and youth-led initiatives featured on their platforms
  • → The CEO's background and public statements about RIVET's mission and growth strategy
  • → How Gen Z engagement is central to their operating model and social impact approach
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💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Walk me through how you would prepare for a critical fundraising meeting with the CEO, including research, logistics, and follow-up
2 Describe your experience with CRM systems and how you've implemented automations or improved processes
3 How would you handle tracking and processing donations while ensuring accurate financial records?
4 Give an example of when you had to manage communications with diverse stakeholders (donors, partners, team members)
5 How do you prioritize tasks when supporting fundraising (65%), operations (25%), and special projects simultaneously?
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⚠️ Common Mistakes to Avoid

  • Applying with generic administrative experience without connecting it to fundraising, CRM systems, or nonprofit operations
  • Failing to demonstrate understanding of moves management or donor relationship cycles in a nonprofit context
  • Submitting materials with errors in American English communication despite it being explicitly required

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to RIVET!

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