Application Guide

How to Apply for Admin and Project Coordinator

at Infravision

🏢 About Infravision

Infravision is revolutionizing grid construction through aerial robotics, automating tasks that traditionally require extensive manual labor. Working here means being at the forefront of innovation in infrastructure development, with a mission to make grid construction faster, safer, and more efficient. The company's remote-first culture offers flexibility while tackling high-impact projects.

About This Role

As an Admin and Project Coordinator, you'll be the backbone of field operations, ensuring seamless vendor management, site mobilisation, and compliance. Your work directly enables the robotics teams to focus on their core mission by handling logistics, procurement, and administrative support. This role is critical for maintaining operational continuity and financial transparency across projects.

💡 A Day in the Life

Your day might start by reviewing vendor invoices and ensuring timely payments, followed by a call with a site manager to coordinate last-minute accommodation for a new crew. You'll then update the vendor database, process POs for fuel deliveries, and prepare a monthly MIS report for your manager. Throughout the day, you'll handle ad-hoc requests from field teams and troubleshoot any logistical issues that arise.

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🎯 Who Infravision Is Looking For

  • Experienced in vendor management, including due diligence, onboarding, and rate negotiation with a cost-benefit mindset.
  • Proficient in using ERP systems for PO, GRN, and SRN processing, with a strong understanding of audit compliance.
  • Adept at handling site mobilisation logistics, including accommodation, transportation, and emergency support, often under tight deadlines.
  • Detail-oriented with strong MIS reporting skills, capable of maintaining accurate databases and ensuring zero payment escalations.

📝 Tips for Applying to Infravision

1

Tailor your resume to highlight specific vendor management achievements, such as cost savings or process improvements, using quantifiable metrics.

2

Demonstrate your experience with remote work tools (e.g., Slack, Zoom, project management software) and ability to coordinate across time zones.

3

In your cover letter, mention familiarity with the energy or construction sector, as Infravision operates in grid infrastructure.

4

Showcase any experience with emergency or rapid mobilisation scenarios, as the role requires supporting sudden site needs.

5

Prepare to discuss how you've handled vendor disputes or payment escalations in previous roles, emphasizing proactive communication.

✉️ What to Emphasize in Your Cover Letter

['Emphasize your ability to manage vendor relationships and negotiate rates while ensuring compliance.', 'Highlight experience with site mobilisation and logistics support, especially in remote or challenging environments.', 'Showcase your proficiency with ERP systems and audit-ready documentation.', 'Convey your adaptability and problem-solving skills for handling emergencies and sudden operational changes.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Read about Infravision's aerial robotics technology and how it automates grid construction.
  • → Understand the challenges of remote site logistics in the energy sector, especially for temporary accommodations and fuel.
  • → Review Infravision's blog or news section for recent projects or partnerships.
  • → Learn about the company's values and culture, particularly around innovation and safety.

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 Describe a time you negotiated a vendor contract to achieve cost savings without sacrificing quality.
2 How do you prioritize tasks when multiple sites require urgent mobilisation support?
3 Walk us through your process for onboarding a new vendor and ensuring compliance.
4 Can you give an example of how you resolved a vendor payment dispute?
5 How do you maintain accurate MIS reports and ensure data integrity?
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⚠️ Common Mistakes to Avoid

  • Applying without tailoring your resume to the specific vendor management and site mobilisation focus.
  • Overlooking the importance of compliance and audit-readiness in your application materials.
  • Failing to demonstrate experience with emergency or rapid-response logistics, which is key for this role.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to Infravision!

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