Application Guide

How to Apply for Part- time Communications Coordinator (Part-time)

at The Aspen Institute

🏢 About The Aspen Institute

The Aspen Institute is a unique global nonprofit organization that drives change through dialogue, leadership, and action, with a specific focus on climate solutions. Working here means contributing to meaningful global impact while collaborating with thought leaders and experts across various sectors. Their remote, part-time structure offers flexibility while maintaining a connection to high-impact work.

About This Role

This Communications Coordinator role involves creating multimedia content (graphics, videos, social posts) and managing digital platforms for climate-focused programs like Sports & Society and Project Play. You'll leverage AI tools to enhance content creation and use analytics to refine outreach, directly supporting the Institute's mission to drive climate solutions through strategic communication. The role bridges creative execution with data-driven strategy across multiple partner programs.

💡 A Day in the Life

A typical day might start by checking the content calendar to draft social posts for LinkedIn or Instagram, using Canva to create graphics for an upcoming Project Play campaign. You could then edit a short video with AI assistance, analyze website traffic data to tweak outreach, and coordinate via email with a consultant on a newsletter blast. The day often ends with organizing files in shared drives and planning next steps with partner comms teams.

🚀 Application Tools

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Interview Prep

Practice questions for this role

🎯 Who The Aspen Institute Is Looking For

  • Has 1-2 years of hands-on experience with Canva, Illustrator, or Photoshop for creating program-specific graphics and short videos, plus practical AI tool usage (e.g., for content ideation or editing).
  • Demonstrates proven ability to manage social media, newsletters, or websites with metrics to show impact (e.g., growth in engagement or reach).
  • Shows enthusiasm for climate solutions and can articulate how communication supports initiatives like Project Play or Healthy Sport Index.
  • Is highly organized, able to juggle multiple platforms (LinkedIn, Instagram, X, YouTube) and coordinate with consultants or partner comms teams remotely.

📝 Tips for Applying to The Aspen Institute

1

Include a portfolio link showcasing graphics/videos related to social impact, climate, or sports—highlight any AI-assisted creations.

2

Tailor your resume to explicitly mention experience with Microsoft Office, Google Workspace, and the listed design software, quantifying results (e.g., 'increased newsletter open rates by X%').

3

Research and reference specific Aspen Institute programs like Sports & Society or Project Play Colorado in your application to show genuine interest.

4

If you lack a bachelor's degree, emphasize your 1-2 years of relevant experience with concrete examples (e.g., managing a social media campaign).

5

Highlight remote collaboration skills, such as using shared drives or content calendars, since coordination with teams and consultants is key.

✉️ What to Emphasize in Your Cover Letter

['Explain how your graphic design and video skills align with creating content for climate or sports-focused initiatives, citing specific tools (e.g., Canva, AI).', 'Describe a past experience managing social media or websites, emphasizing data-driven improvements (e.g., using analytics to boost engagement).', "Express passion for the Aspen Institute's climate mission and mention a program (e.g., Project Play) you're excited to support.", 'Detail your ability to coordinate with multiple stakeholders (consultants, partners) in a remote setting, highlighting organizational skills.']

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🔍 Research Before Applying

To stand out, make sure you've researched:

  • → Explore the Aspen Institute's climate initiatives and recent reports to understand their global impact.
  • → Review the Sports & Society, Project Play, and Healthy Sport Index websites to grasp their goals and current content.
  • → Look into the Institute's social media presence (LinkedIn, Instagram, X) to analyze their tone and engagement style.
  • → Investigate their use of AI or tech in communications through press releases or blog posts.

💬 Prepare for These Interview Topics

Based on this role, you may be asked about:

1 How would you use AI tools to create a short video promoting the Healthy Sport Index?
2 Describe a time you used data analytics to improve a social media or newsletter campaign—what metrics did you track?
3 How would you coordinate with a photographer or consultant remotely for a program like Project Play Colorado?
4 What strategies would you use to maintain consistent branding across multiple websites (e.g., Sports & Society, Teamwork Toolkit)?
5 Why are you interested in combining communications with climate solutions, and how does that relate to the Aspen Institute's work?
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⚠️ Common Mistakes to Avoid

  • Submitting a generic application without mentioning the Aspen Institute's programs or climate focus.
  • Failing to provide examples of graphic design, video, or AI tool experience in your portfolio or resume.
  • Overlooking the part-time, remote nature—not demonstrating ability to self-manage or coordinate virtually.

📅 Application Timeline

This position is open until filled. However, we recommend applying as soon as possible as roles at mission-driven organizations tend to fill quickly.

Typical hiring timeline:

1

Application Review

1-2 weeks

2

Initial Screening

Phone call or written assessment

3

Interviews

1-2 rounds, usually virtual

✓

Offer

Congratulations!

Ready to Apply?

Good luck with your application to The Aspen Institute!

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