Operations/Executive Assistant

Core responsibilities:

• Manage communications as the first point of contact for WBW, handling general inbox, digitized mail, and voicemail responses
• Provide executive support to the Executive Director through inbox triage, follow-ups, and calendar coordination
• Assist with administrative tasks including filings, applications, donor acknowledgments, and coordination with WBW partners
• Support program preparation by updating materials, creating resources, and providing onsite logistical support during summer programs and events

This role supports Washington Business Week's mission of empowering young people by ensuring smooth operations that enable the organization to provide career-starting programs for high school students, helping them gain competitive edges in college preparation, workplace readiness, and life success.

Required qualifications:

• Experience managing email, scheduling, or administrative workflows in a professional setting
• Strong written communication skills and comfort drafting emails on behalf of others
• Excellent organizational skills and attention to detail
• Ability to work independently, find answers, and manage shifting priorities
• Comfort working in a fast-paced, growing organization with evolving needs
• Ability to learn and utilize new tools quickly
• Must be based in Washington State

Preferred qualifications:

• Prior experience in nonprofit operations, startup operations, executive support, or administrative coordination
• Experience working with teenagers and high school students
• Familiarity with tools such as shared drives, calendars, CRM systems, or project tracking tools
• Connection to Washington Business Week as a former student, volunteer, or parent

Benefits include:

• Competitive salary ($32-37 per hour)
• Flexible work schedule
• Unlimited PTO
• Work for a mission-driven nonprofit empowering young people
• Inclusive and diverse work environment that encourages applications from marginalized communities

Washington Business Week (WBW) is a nonprofit organization founded in 1976 that has helped more than 75,000 students start their careers through immersive programs where high school students act as industry professionals with guidance from business community mentors.