Grants Administrator

The primary role of the CSSF Grants Administrator is to support the fiscal, administrative oversight, and management of government and private funding agreements to ensure consistent processes, appropriate fiscal monitoring, reporting, and compliance with applicable terms and conditions and regulations.

• Award Monitoring, Compliance, and Reporting: Collaborate with CSSF clients to administer and monitor grant and cooperative agreements, contracts, and subawards in accordance with applicable terms and conditions.
• Client Support: Review bills and related documentation from CSSF clients and process payments. Prepare detailed monthly financial reports for CSSF clients.
• Other Responsibilities: Assist with the preparation for CSSF’s annual audits. Participate in trainings to stay current on grant management best practices and changes to federal and relevant state regulations.

This role supports coastal and ocean-focused organizations across the country by ensuring effective grant management, helping them advance collaborative and science-based decision-making that fosters stewardship of healthy coastal ecosystems and prosperous coastal communities.

• Bachelor’s degree required in a related field and background in finance, accounting, and/or business administration.
• Three to five years of experience working with government and private grant and contracts, as well as experience reviewing and processing invoices, generating and tracking online payments, generating financial reports, and grant reporting.
• Knowledge of and experience with applying basic accounting principles and procedures. Knowledge of federal grants and grant processes.
• Proficiency with MS Office Suite and spreadsheets. Proficiency with QuickBooks Online a plus. Proficiency with automated accounts payable software a plus, e.g., BILL.com.

No specific benefits, compensation, or perks mentioned in the job description.

The Coastal States Organization (CSO) is a small 501(c)(4) nonprofit, non-partisan organization founded in 1970 that represents the nation’s 35 coastal and Great Lakes States and Territories on legislative, regulatory, and policy matters related to coastal, ocean, and Great Lakes resources. CSSF is the 501(c)(3) nonprofit 'sister organization' to CSO, with a mission to provide support services for coastal and Great Lakes states and coastal management organizations to advance collaborative and science-based decision-making that fosters stewardship of healthy coastal ecosystems and prosperous coastal communities.