Executive Assistant to the Chief Operating Officer (Contractor)

Core responsibilities:

• Provide administrative and operational support for COO-led initiatives, with a primary focus on execution, documentation, and follow-through
• Maintain task trackers, action logs, and status updates across assigned workstreams
• Prepare internal documents, summaries, briefs, and drafts to support decision-making and communication
• Organize and maintain digital files, folders, and shared documentation
• Coordinate with internal team members and external partners to support assigned initiatives
• Support meeting preparation and follow-up, including agendas, notes, action items, and occasional scheduling coordination
• Assist with the preparation and organization of board or committee materials
• Support internal systems, trackers, and process documentation that improve operational clarity and consistency

This role strengthens internal operations to support sustainable growth and impact for an organization dedicated to advancing compassionate, ethical, and community-centered approaches to end-of-life care, grief support, and caregiver services.

Required qualifications:

• Bachelor's degree or equivalent professional experience in executive support, operations, or project coordination
• Experience supporting senior leadership and maintaining systems
• Ability to work independently, manage workflow, and deliver outputs within established timelines
• Strong organizational skills with emphasis on clarity and reliability

This is a part-time, contract role structured as an independent contractor (1099) position. No salary, compensation, or additional benefits are mentioned in the posting.

Center for the Heart (C4TH) is a mission-driven nonprofit dedicated to advancing compassionate, ethical, and community-centered approaches to end-of-life care, grief support, and caregiver services. Their work focuses on education, advocacy, and program development that honors dignity, cultural humility, and whole-person care for individuals and families navigating serious illness, loss, and caregiving.