Executive Assistant to Startup CEO - EdTech

Core responsibilities:

• Own the founder's operating system: inbox, calendar, priorities, and follow-through; manage personal admin including banking, leases, visas, real estate, payments; coordinate travel and podcast logistics
• Negotiate with banks, vendors, and service providers; benchmark pricing, terms, timelines, and market standards
• Manage projects from A to Z including contract negotiation, administrative management of personnel, accounting, reporting, and pre-screening for recruitment
• Build scalable operating systems (processes, tools, AI, knowledge base); handle multi-country admin (France, Portugal, Spain, UAE) and ensure invoices, contracts, and documentation are tracked

This role plays a crucial role in developing a company whose content and products are enjoyed by millions of people, contributing to transforming lives at scale through personalized learning experiences.

Required qualifications:

• 3+ years of experience supporting C-Suite or a demanding founder
• Strong sense of service and problem-solving ability; thrives in chaos and anticipates needs
• AI & digital savvy with experience using tools like Notion and Airtable; execution-focused with high attention to detail
• Project management skills; fluent English; available for travel to Dubai or Paris 2-3 times per year

Benefits include:

• Competitive salary (exact amount not specified)
• Remote culture with flexible working hours and freedom to work from anywhere
• Access to offices in Dubai, Paris, Lisbon; standing desks paid by company if living far from offices
• 350€ per year for wellness activities; 150€ for books/education; 6 coaching sessions
• Annual team building/retreats with paid travel; possibility of 5 paid days to contribute to The Paradox Foundation non-profit