Executive Assistant & Office Administrator, Acumen India

Executive Assistant to the India Country Director (50%):

• Manage and seamlessly coordinate the India Country Director’s daily schedule, effectively balancing multiple, concurrent priorities across time zones
• Arrange and manage domestic and international travel, ensuring clear communication of preferences and timely delivery of comprehensive travel itineraries and briefing packs
• Prepare, submit, and track expense reports promptly following travel, in line with organizational policies
• Handle highly sensitive information with discretion; maintain accurate records, documentation, and filing systems
• Prepare high-quality meeting briefing materials, including background research on participants and relevant strategic context
• Attend key meetings, take detailed notes, and proactively track and follow up on action items
• Support special projects and strategic initiatives as required
• Conduct basic analysis and synthesize information to support leadership decision-making

Office Administration & Support to Acumen Academy Team (50%):

• Ensure smooth functioning of Acumen India office by liaising closely with Acumen’s managed vendors and IT service provider
• Collaborate with other office administrators and support organization-wide IT projects, implementations, and ongoing administration
• Coordinate logistics for visits by the Acumen CEO, President, including local transportation and domestic travel arrangements
• Provide administrative support to the Acumen Academy team, including coordination of signing, printing, and stamping of agreements as required
• Support due diligence processes for the Acumen Academy team, including collection and organization of documents from partner organizations
• Support data verification, data collection, and integration across organizational databases and platforms

This role supports Acumen's mission to break the cycle of poverty by ensuring smooth operations and effective leadership support, enabling the organization to scale companies and shape markets in hard-to-reach communities, impacting over half-a-billion lives.

• Minimum 5 years of experience in office administration and providing executive support to senior leadership
• Strong organizational, planning, and project management skills
• Demonstrated ability to take initiative, work independently, follow through on commitments, and consistently meet deadlines
• Proven capability to coordinate vendor payments in a timely manner, ensuring transparency and close collaboration with the Finance team
• Ability to thrive in a dynamic, fast-paced environment, adapt to change, and manage multiple priorities effectively
• High level of technology proficiency, including Microsoft Office and Google Workspace (Outlook, Excel, Word); ability to quickly learn tools such as Slack, NetSuite, or equivalent platforms
• Exceptional written and verbal communication skills
• Strong attention to detail with a quality-focused mindset
• Solutions-oriented problem solver with sound judgment
• Self-reflective, values-driven, and aligned with Acumen’s mission and values
• Permanent authorization to work in India

No specific benefits, compensation, or salary information mentioned in the job posting.

Acumen is a global force of entrepreneurs, investors, philanthropists, and social innovators working together to build a world based on dignity. They invest in transformational companies, build sustainable markets, and prepare leaders to create a more just and inclusive future, impacting over half-a-billion lives since 2001.